20 Ways to End a Conversation with a Recruiter

Effective communication with a recruiter is a crucial aspect of the job search process. It involves not only presenting yourself positively but also knowing how to gracefully conclude a conversation.

Ending a conversation with a recruiter requires a balance between professionalism, clarity, and politeness. This article reveals 20 different ways to end a conversation with a recruiter, ensuring you leave a positive impression while also being respectful of their time and yours.

how to end a conversation with a recruiter

How to End a Conversation with a Recruiter: 20 Ideas

Each suggested response is tailored to suit various situations you might encounter during your job search, from initial interviews to follow-up calls.

1. Expressing Gratitude

“Thank you for taking the time to discuss this opportunity with me. I appreciate your insights and look forward to our next steps.”

This response is appropriate for any conversation with a recruiter. It shows appreciation for their time and effort, and it leaves the conversation on a positive note, expressing eagerness for the next stage of the recruitment process.

2. Confirming Next Steps

“I’m grateful for this informative conversation. Can you please clarify the next steps in the process for me?”

Use this when you are unsure about what comes next. It shows your interest in proceeding and ensures you have all the necessary information moving forward.

3. Requesting Additional Information

“I’ve enjoyed our discussion and I’m keen on this opportunity. Could you provide more details about [specific aspect]?”

This is effective when you need more information to make an informed decision. It demonstrates your interest in the role and helps you gather all the pertinent details.

4. Offering Availability

“Thank you for considering me for this position. I am available for further discussions or interviews at your convenience.”

This response is ideal when concluding an initial interview or conversation. It reaffirms your interest in the position and provides the recruiter with your availability for future engagements.

5. Affirming Interest in the Role

“This conversation has reinforced my interest in the role. What are the next steps in your selection process?”

Use this when you are genuinely interested in the position. It communicates your enthusiasm and seeks to understand how to proceed further in the application process.

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6. Addressing Uncertainties

“I appreciate your time today. I have a few questions about the role that I’d like to address in our next conversation.”

Ideal for when you have unresolved questions or concerns. It keeps the door open for further discussion and shows that you are thoughtfully considering the position.

7. Summarizing the Conversation

“It’s been a pleasure speaking with you. Just to summarize, I will [action step] and await your [response/action].”

This is a great way to end a conversation where specific action steps have been discussed. It shows that you are organized and confirms your understanding of the agreed-upon actions.

8. Indicating Decision-Making Process

“Thank you for this opportunity. I will need some time to consider our discussion and will get back to you by [specific date].”

Use this when you need time to think over the opportunity. It’s respectful and provides a clear timeline, showing the recruiter that you are serious about your decision-making process.

9. Asking About Company Culture

“Before we end, could you tell me a bit more about the company culture? I’m eager to understand the environment I might be joining.”

This response is suitable towards the end of a conversation. It reflects your interest in the company as a whole, not just the role.

10. Seeking Feedback

“I value this opportunity and would like to know if there are any areas in my background or responses today that I could elaborate on further.”

This is a proactive approach to seek immediate feedback. It can provide valuable insights into your candidacy and shows that you are open to constructive criticism.

11. Clarifying Application Timeline

“I’m excited about the possibility of working with your company. Could you please clarify the expected timeline for the next stages in the application process?”

Use this to get a clear understanding of the recruitment timeline. It’s helpful for your personal planning and shows your eagerness to move forward.

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12. Offering to Provide References

“Thank you for this engaging conversation. Shall I send over my references now or at a later stage in the process?”

This is appropriate when you’re moving forward in the process. It demonstrates your preparedness and willingness to provide necessary documentation.

13. Reiterating Enthusiasm

“This role sounds like a great fit for my skills and career goals. I’m very enthusiastic about the possibility of joining your team.”

Use this when you want to leave a strong impression of your interest in the role. It’s a positive and assertive way to end the conversation.

14. Addressing Salary Expectations

“I’ve enjoyed our discussion. Regarding salary expectations, I’d like to have more clarity on this aspect. Can we discuss this in our next meeting?”

This is a professional way to bring up salary, especially if it hasn’t been discussed yet. It indicates your interest in continuing the conversation while addressing an important aspect of the job offer.

15. Closing with Professional Courtesy

“It’s been a pleasure speaking with you. Please feel free to reach out if there are any further questions or additional information needed from my side.”

This is a general, polite way to conclude any conversation. It leaves the door open for further communication and shows your willingness to engage in additional discussions.

16. Discussing Future Opportunities

“While I understand this role might not be the perfect fit, I’m very interested in future opportunities with your organization. Can we keep in touch regarding upcoming positions?”

This response is ideal if you feel the current role isn’t quite right, but you are interested in the company. It shows foresight and a desire to maintain a relationship with the recruiter for potential future opportunities.

17. Inquiring About Progress

“Thank you for this engaging and informative discussion. When can I expect to hear back regarding the progress of my application?”

Use this when you want to know about the follow-up after your conversation. It’s a polite way to inquire about the timeline while showing your continued interest in the role.

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18. Proposing a Follow-up Meeting

“This conversation has been very helpful. Would it be possible to schedule a follow-up meeting to discuss further details or any developments?”

Suitable when the conversation indicates that further discussion will be beneficial. It demonstrates your proactive approach and eagerness to stay engaged in the recruitment process.

19. Expressing Desire for Role Clarification

“I’m grateful for the information you’ve shared. I would like to have a clearer understanding of some aspects of the role. Can we arrange another time to delve deeper into these details?”

This is a good approach if you’re still unclear about certain aspects of the job. It shows your attention to detail and your desire to fully understand the role before making a decision.

20. Acknowledging Long-Term Interest

“Thank you for considering me for this position. Although I might not be the best fit at this time, I’m very interested in being considered for future roles that align more closely with my skills and experience.”

Use this if you feel that the role discussed is not a perfect match, but you want to keep the door open for future opportunities. It’s a way to gracefully bow out of the current process while expressing interest in a long-term relationship with the company.


In each of these scenarios, the key is to maintain a balance between professionalism and personal interest in the role. By ending your conversations thoughtfully, you demonstrate your communication skills and leave a lasting positive impression on the recruiter. Remember, each interaction is an opportunity to reinforce your suitability for the role and to build a rapport with the recruiter, paving the way for a successful job search journey.