When you’re an employee renting a home, getting your house rent allowance (HRA) approved is crucial.
It can significantly reduce your tax burden and put more money in your pocket.
But the process of requesting HRA approval can feel a bit daunting, especially if you’ve never done it before.
Don’t worry though – we’ve got your back.
In this article, we’ll walk you through 15 sample request letters that you can use as templates when asking your employer to approve your HRA.
From simple to more detailed and persuasive, these letters cover a range of scenarios.
So let’s jump right in and make sure you get the HRA benefits you deserve.
Sample Request Letters for Approval of House Rent Allowance
Here are 15 sample request letters you can use as a starting point when requesting approval for your house rent allowance from your employer:
Letter 1
Subject: Request for Approval of House Rent Allowance
Dear [HR Manager’s Name],
I am writing to request approval of my house rent allowance (HRA). As per my employment contract, I am entitled to HRA benefits, and I would like to claim this allowance going forward.
Please find attached a copy of my rental agreement as proof of my current rental arrangement. The agreement includes all necessary details, including the rental amount, property address, and landlord information.
Kindly process my request and confirm the approval of my HRA. Please let me know if you require any additional information or documentation.
Thank you for your attention to this matter.
Best regards,
[Your Name]
Letter 2
Subject: Application for House Rent Allowance Approval
Dear [HR Manager’s Name],
I am writing to apply for approval of my house rent allowance. As an employee of [Company Name], I am eligible for HRA benefits as outlined in the company’s compensation policy.
I have recently rented a new apartment and would like to start claiming HRA. I have attached a copy of my rental agreement, which includes all the necessary details about my tenancy. The agreement clearly states the monthly rent amount, which falls within the HRA limits set by the company.
Please approve my HRA application and provide me with confirmation of the same. If there are any further steps I need to take or additional documents I need to provide, please let me know.
Thank you for your assistance.
Sincerely,
[Your Name]
Letter 3
Subject: Request for HRA Approval
Dear [HR Manager’s Name],
I hope this email finds you well. I am writing to request approval of my House Rent Allowance (HRA) as per the company policy.
As you may be aware, I have been living in a rented apartment since [start date of tenancy]. The monthly rent that I am paying is [rent amount], which is within the prescribed limit for claiming HRA. I have attached a copy of my rent agreement for your perusal.
I request you to kindly approve my HRA claim and update the records accordingly. Please let me know if you need any additional information from my end.
Thank you for your time and consideration.
Best regards,
[Your Name]
Letter 4
Subject: Application for Approval of House Rent Allowance
Dear [HR Manager’s Name],
I am writing this letter to apply for the approval of my House Rent Allowance (HRA) as per my entitlement mentioned in the offer letter.
I have recently shifted to a new rented accommodation and would like to start claiming HRA from this month onwards. I am attaching a copy of my rent agreement, which contains all the necessary details like the monthly rent amount, the address of the property, and the landlord’s details.
Kindly process my application and grant me approval for HRA. In case you need any further information or clarification, please feel free to contact me.
Thank you for your help in this matter.
Sincerely,
[Your Name]
Letter 5
Subject: Request for HRA Approval
Dear [HR Manager’s Name],
I am writing to request the approval of my House Rent Allowance (HRA) as per the company policy. As an employee of [company name], I am entitled to claim HRA, and I would like to start availing this benefit.
I have been living in a rented house since [start date of tenancy] and paying a monthly rent of [rent amount], which is within the limits set by the company for claiming HRA. I have attached a copy of my rent agreement for your reference.
I would appreciate if you could process my request and provide me with the necessary approval for claiming HRA. Please let me know if you require any additional documents or information from my side.
Thank you for your assistance in this matter.
Best regards,
[Your Name]
Letter 6
Subject: Application for House Rent Allowance Approval
Dear [HR Manager’s Name],
I hope this email finds you in good health. I am writing to apply for the approval of my House Rent Allowance (HRA) as mentioned in my salary structure.
I have recently moved into a rented apartment and would like to start claiming my HRA from the current month. Please find attached a copy of my rent agreement, which clearly states the monthly rent amount, property details, and landlord information.
I request you to kindly approve my HRA application and update the payroll records accordingly. If there are any further formalities that I need to complete or documents that I need to submit, please let me know.
Thank you for your kind assistance.
Sincerely,
[Your Name]
Letter 7
Subject: Request for Approval of HRA
Dear [HR Manager’s Name],
I am writing this email to request the approval of my House Rent Allowance (HRA) as per the company policy. As an employee of [company name], I am eligible for HRA benefits, and I would like to start claiming the same.
I have been residing in a rented apartment since [start date of tenancy] and paying a monthly rent of [rent amount], which falls within the permissible limits for claiming HRA. I have attached a copy of my rent agreement for your reference.
Kindly process my request and grant me the approval for HRA. Please let me know if you need any further details or clarifications from my end.
Thank you for your time and consideration.
Best regards,
[Your Name]
Letter 8
Subject: Application for House Rent Allowance Approval
Dear [HR Manager’s Name],
I hope this letter finds you well. I am writing to apply for the approval of my House Rent Allowance (HRA) as per the terms of my employment contract.
I have recently shifted to a new rented accommodation and would like to start availing the HRA benefit from this month onwards. Please find attached a copy of my rent agreement, which includes all the necessary details such as the monthly rent amount, property address, and landlord information.
I request you to kindly approve my HRA application and make the necessary changes in the payroll system. If you require any additional documents or information from my side, please let me know.
Thank you for your assistance in this matter.
Sincerely,
[Your Name]
Letter 9
Subject: Request for HRA Approval
Dear [HR Manager’s Name],
I am writing to request the approval of my House Rent Allowance (HRA) as mentioned in my salary package. As an employee of [company name], I am entitled to claim HRA, and I would like to start doing so from this month.
I have been living in a rented flat since [start date of tenancy] and paying a monthly rent of [rent amount], which is within the specified limits for claiming HRA. I have attached a copy of my rent agreement for your perusal.
Kindly process my request and provide me with the necessary approval for claiming HRA. Please let me know if you need any further details or documents from my end.
Thank you for your support.
Best regards,
[Your Name]
Letter 10
Subject: Application for Approval of House Rent Allowance
Dear [HR Manager’s Name],
I hope this email finds you in the best of spirits. I am writing to apply for the approval of my House Rent Allowance (HRA) as per the company policy.
I have recently moved into a rented house and would like to start claiming my HRA benefit from the current month onwards. Please find attached a copy of my rent agreement, which clearly states the monthly rent amount, property details, and landlord information.
I request you to kindly approve my HRA application and update the records accordingly. If there are any further requirements or documents that I need to submit, please let me know.
Thank you for your kind cooperation.
Sincerely,
[Your Name]
Letter 11
Subject: Request for HRA Approval
Dear [HR Manager’s Name],
I am writing this email to request the approval of my House Rent Allowance (HRA) as per my entitlement mentioned in the company policy. As an employee of [company name], I am eligible for HRA benefits, and I would like to start availing the same.
I have been residing in a rented flat since [start date of tenancy] and paying a monthly rent of [rent amount], which falls within the admissible limits for claiming HRA. I have attached a copy of my rent agreement for your reference.
Kindly process my request and grant me the approval for HRA. Please let me know if you require any additional information or clarifications from my side.
Thank you for your time and consideration.
Best regards,
[Your Name]
Letter 12
Subject: Application for House Rent Allowance Approval
Dear [HR Manager’s Name],
I hope this letter finds you in good health. I am writing to apply for the approval of my House Rent Allowance (HRA) as per the terms of my employment contract.
I have recently shifted to a new rented accommodation and would like to start claiming the HRA benefit from this month onwards. Please find attached a copy of my rent agreement, which includes all the necessary details such as the monthly rent amount, property address, and landlord information.
I request you to kindly approve my HRA application and make the necessary adjustments in the payroll system. If you require any further documents or information from my end, please let me know.
Thank you for your assistance in this matter.
Sincerely,
[Your Name]
Letter 13
Subject: Request for HRA Approval
Dear [HR Manager’s Name],
I am writing to request the approval of my House Rent Allowance (HRA) as mentioned in my salary package. As an employee of [company name], I am entitled to claim HRA, and I would like to start doing so from the current month.
I have been living in a rented house since [start date of tenancy] and paying a monthly rent of [rent amount], which is within the prescribed limits for claiming HRA. I have attached a copy of my rent agreement for your perusal.
Kindly process my request and provide me with the necessary approval for claiming HRA. Please let me know if you need any additional details or documents from my side.
Thank you for your support.
Best regards,
[Your Name]
Letter 14
Subject: Application for Approval of House Rent Allowance
Dear [HR Manager’s Name],
I hope this email finds you well. I am writing to apply for the approval of my House Rent Allowance (HRA) as per the company policy.
I have recently moved into a rented apartment and would like to start availing the HRA benefit from this month onwards. Please find attached a copy of my rent agreement, which clearly states the monthly rent amount, property details, and landlord information.
I request you to kindly approve my HRA application and update the records accordingly. If there are any further formalities or documents that I need to submit, please let me know.
Thank you for your kind cooperation.
Sincerely,
[Your Name]
Letter 15
Subject: Formal Request for HRA Approval
Dear [HR Manager’s Name],
I am writing to formally request approval of my house rent allowance. As a [Your Job Title] at [Company Name], I am entitled to HRA benefits as per the terms of my employment.
I have been renting an apartment in [City Name] for the past [Duration]. The monthly rent I pay is [Rent Amount], which is within the limits prescribed by the Income Tax Act for claiming HRA exemption. I have attached a copy of my rental agreement as proof of my tenancy and the rent paid.
I request you to kindly process my HRA approval request and confirm the same at your earliest convenience. Please inform me if you need any further information or clarification from my side.
Thank you for your time and consideration.
Best regards,
[Your Name]
Wrapping Up Sample HRA Approval Request Letters
Requesting approval for your house rent allowance doesn’t have to be complicated.
With these 15 sample letters as your guide, you’ll be able to craft a clear, concise, and compelling request that gets results.
Remember, the key is to be specific, provide all necessary documentation, and be polite yet assertive in your ask.
Your employer wants to help you claim the benefits you’re entitled to – you just need to make it easy for them to say yes.
So go ahead and put these templates to use.
Tailor them to your specific situation, attach your rental agreement, and hit send.
With a well-written HRA approval request letter, you’ll be one step closer to reducing your tax liability and keeping more of your hard-earned money in your pocket.
Here’s to successfully claiming your HRA benefits!