As a nonprofit organization, securing donations is vital for carrying out your mission and making a positive impact in the community.
When a generous donor steps forward to support your cause, it’s crucial to express your gratitude and acknowledge their contribution promptly.
A well-crafted donation approval letter not only shows appreciation but also strengthens the relationship between your organization and the donor.
In this article, we’ll explore 15 sample letters that you can use as templates when crafting your donation approval correspondence.
These examples cover a range of scenarios, from monetary donations to in-kind contributions, and will help you express your thanks effectively and sincerely.
Sample Letters of Donation Approval
Here are the 15 sample letters:
Letter 1: Acknowledging a Monetary Donation
Subject: Thank You for Your Generous Donation
Dear [Donor’s Name],
On behalf of [Organization Name], I want to express our heartfelt gratitude for your generous donation of $[Amount]. Your support means the world to us and will play a crucial role in helping us achieve our mission of [briefly describe your organization’s mission or current project].
Your contribution will directly impact the lives of [describe the beneficiaries of your organization’s work]. Thanks to your generosity, we can continue to [mention specific programs or initiatives that will benefit from the donation].
Once again, thank you for your kindness and support. We truly appreciate your commitment to our cause. If you have any questions or would like to learn more about our ongoing projects, please don’t hesitate to reach out.
Sincerely,
[Your Name]
[Your Title]
[Organization Name]
Letter 2: Thanking a Donor for an In-Kind Donation
Subject: Gratitude for Your In-Kind Donation
Dear [Donor’s Name],
We at [Organization Name] are incredibly grateful for your recent in-kind donation of [describe the donated items or services]. Your generosity is deeply appreciated and will make a significant difference in our ability to serve [describe the beneficiaries of your organization’s work].
Your donation of [mention specific items or services] will be put to immediate use in our [mention the relevant program or initiative]. By providing these essential resources, you are directly contributing to [explain how the donation will make an impact].
We are truly fortunate to have supporters like you who understand the importance of our work and are willing to lend a helping hand. Thank you for your kindness and generosity.
If you have any further questions or would like to discuss other ways to get involved with our organization, please feel free to contact us.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 3: Acknowledging a Corporate Donation
Subject: Thank You for Your Corporate Donation
Dear [Company Representative’s Name],
On behalf of [Organization Name], I would like to express our sincere appreciation for [Company Name]’s generous donation of $[Amount]. Your company’s support is invaluable to us and will greatly contribute to our ongoing efforts to [briefly describe your organization’s mission or current project].
We are thrilled to have [Company Name] as a corporate partner in our mission to [mention the impact you aim to achieve]. Your donation will directly support our [mention specific programs or initiatives that will benefit from the donation], enabling us to [explain how the donation will make a difference].
We look forward to keeping you informed about the progress and impact made possible through your company’s contribution. Once again, thank you for your generosity and commitment to making a positive change in our community.
If there are any opportunities for further collaboration or if you would like to learn more about our work, please don’t hesitate to reach out.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 4: Thanking a Donor for a Memorial Donation
Subject: Thank You for Your Memorial Donation
Dear [Donor’s Name],
We at [Organization Name] were deeply touched to receive your donation of $[Amount] in memory of [Name of the Deceased]. Please accept our heartfelt condolences for your loss.
Your thoughtful gesture is a beautiful tribute to [Name of the Deceased]’s life and legacy. We are honored that you chose to remember them by supporting our organization’s mission to [briefly describe your organization’s mission or current project].
Your generous contribution will be dedicated to [mention specific programs or initiatives that align with the interests or values of the deceased, if applicable]. We will ensure that your donation is used to make a meaningful impact in their memory.
Please know that you and your loved ones are in our thoughts during this difficult time. If there is anything we can do to support you or if you would like to learn more about how your donation will be utilized, please don’t hesitate to reach out.
With heartfelt appreciation,
[Your Name]
[Your Title]
[Organization Name]
Letter 5: Acknowledging a Recurring Donation
Subject: Thank You for Your Recurring Donation
Dear [Donor’s Name],
On behalf of [Organization Name], I want to express our deepest gratitude for your decision to become a recurring donor. Your commitment to supporting our mission with a monthly donation of $[Amount] is truly inspirational.
Recurring donations like yours provide a stable and predictable source of funding, allowing us to plan for the future and sustainably carry out our programs. Your ongoing support will directly contribute to [mention specific long-term projects or initiatives that will benefit from the recurring donation].
We are incredibly thankful for your trust in our organization and your dedication to making a lasting impact. Your generosity will touch countless lives and help us work towards [briefly describe your organization’s long-term goals or vision].
As a valued recurring donor, we will keep you regularly informed about the progress and achievements made possible through your support. If you ever have any questions or would like to discuss your donation preferences, please don’t hesitate to contact us.
With heartfelt appreciation,
[Your Name]
[Your Title]
[Organization Name]
Letter 6: Thanking a Donor for a Matching Gift Donation
Subject: Thank You for Your Matching Gift Donation
Dear [Donor’s Name],
We at [Organization Name] are thrilled to receive your generous donation of $[Amount], which was matched by your employer, [Company Name], bringing your total contribution to $[Total Amount]. We are incredibly grateful for your support and the extra mile you went to maximize the impact of your donation.
Your contribution, amplified through the matching gift program, will significantly boost our efforts to [briefly describe your organization’s mission or current project]. The additional funds will allow us to [mention specific programs or initiatives that will benefit from the increased donation].
We appreciate your dedication to our cause and your proactive approach to leveraging your employer’s matching gift program. Your commitment to making a difference is truly admirable.
Once again, thank you for your generosity and for going above and beyond to support our work. If you have any questions or would like to learn more about the impact of your donation, please don’t hesitate to reach out.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 7: Acknowledging a Pledge Donation
Subject: Thank You for Your Pledge Donation
Dear [Donor’s Name],
On behalf of [Organization Name], I want to express our sincere appreciation for your generous pledge to donate $[Amount] to support our [briefly describe your organization’s mission or current project]. We are incredibly grateful for your commitment to our cause.
Your pledge is a testament to your trust in our organization and your belief in the importance of our work. Knowing that we have your support over the coming [mention the duration of the pledge] gives us the confidence to plan for the future and sustainably carry out our programs.
Your contribution will be instrumental in helping us [mention specific long-term projects or initiatives that will benefit from the pledge donation]. We look forward to keeping you informed about the progress and achievements made possible through your support.
Once again, thank you for your generosity and dedication. If you have any questions about your pledge or would like to discuss payment options, please feel free to contact us.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 8: Thanking a Donor for a Stock Donation
Subject: Thank You for Your Stock Donation
Dear [Donor’s Name],
We at [Organization Name] are incredibly grateful for your recent donation of [Number of Shares] shares of [Company Name] stock. Your generosity and innovative approach to giving are truly appreciated.
By donating stock, you not only provide valuable support to our mission but also demonstrate your trust in our organization’s ability to put your contribution to the best possible use. Your donation will directly support our efforts to [briefly describe your organization’s mission or current project].
The proceeds from your stock donation will be allocated to [mention specific programs or initiatives that will benefit from the donation], enabling us to [explain how the donation will make an impact].
We are honored to have you as a supporter and value your commitment to making a difference through your investment in our work. Once again, thank you for your generosity and forward-thinking approach to philanthropy.
If you have any further questions or would like to discuss the impact of your donation, please don’t hesitate to reach out.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 9: Acknowledging a Planned Gift Donation
Subject: Thank You for Your Planned Gift Donation
Dear [Donor’s Name],
On behalf of [Organization Name], I want to express our heartfelt gratitude for your decision to include us in your estate plans. We are deeply honored and touched by your commitment to supporting our mission beyond your lifetime.
Planned gifts like yours are a testament to your dedication and vision for a better future. Your generosity will leave a lasting legacy, ensuring that our work can continue to make a positive impact for generations to come.
We understand that this decision reflects your trust in our organization and your belief in the importance of our mission. Please know that we take this responsibility seriously and will ensure that your gift is used to further our shared goals and values.
As we move forward, we will keep you informed about the progress and achievements made possible through your support. If you have any questions or would like to discuss your planned gift further, please don’t hesitate to contact us.
Once again, thank you for your extraordinary generosity and your commitment to creating a lasting impact. We are truly grateful to have you as a member of our [Organization Name] family.
With heartfelt appreciation,
[Your Name]
[Your Title]
[Organization Name]
Letter 10: Thanking a Donor for a Challenge Gift Donation
Subject: Thank You for Your Challenge Gift Donation
Dear [Donor’s Name],
We at [Organization Name] are incredibly excited and grateful for your generous challenge gift of $[Amount]. Your commitment to matching donations up to this amount is a powerful testament to your belief in our mission and your desire to inspire others to support our cause.
Your challenge gift comes at a crucial time for our organization as we [briefly describe your organization’s current project or initiative]. By leveraging your donation to encourage others to give, you are playing a vital role in helping us reach our fundraising goals and expand our impact.
We are confident that your leadership and generosity will inspire our community of supporters to rise to the challenge and join you in investing in our work. Together, we can [mention the specific impact you aim to achieve through the challenge gift campaign].
Once again, thank you for your visionary support and for going above and beyond to rally others behind our mission. We will keep you updated on the progress of the challenge gift campaign and the incredible impact made possible through your generosity.
If you have any further questions or ideas to make the campaign even more successful, please don’t hesitate to reach out.
With gratitude and excitement,
[Your Name]
[Your Title]
[Organization Name]
Letter 11: Acknowledging a Donor-Advised Fund Donation
Subject: Thank You for Your Donor-Advised Fund Donation
Dear [Donor’s Name],
On behalf of [Organization Name], I want to express our sincere appreciation for your generous donation of $[Amount] through your donor-advised fund. We are grateful for your trust in our organization and your commitment to supporting our mission.
Your contribution, facilitated through your donor-advised fund, will play a crucial role in helping us [briefly describe your organization’s mission or current project]. The funds will be allocated to [mention specific programs or initiatives that will benefit from the donation], enabling us to [explain how the donation will make an impact].
We appreciate your strategic approach to giving and your decision to support our work through your donor-advised fund. Your generosity will make a significant difference in the lives of those we serve.
Once again, thank you for your support and for choosing [Organization Name] as a beneficiary of your charitable giving. If you have any questions or would like to learn more about the impact of your donation, please don’t hesitate to contact us.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 12: Thanking a Donor for a Cryptocurrency Donation
Subject: Thank You for Your Cryptocurrency Donation
Dear [Donor’s Name],
We at [Organization Name] are thrilled to acknowledge your forward-thinking donation of [Amount] [Cryptocurrency Name]. Your generosity and innovative approach to giving are truly appreciated.
By donating cryptocurrency, you are not only providing valuable support to our mission but also demonstrating your belief in the power of new technologies to drive positive change. Your contribution will directly support our efforts to [briefly describe your organization’s mission or current project].
The proceeds from your cryptocurrency donation will be allocated to [mention specific programs or initiatives that will benefit from the donation], enabling us to [explain how the donation will make an impact].
We are grateful for your trust in our organization and your willingness to explore new avenues of philanthropy. Your support will help us stay at the forefront of innovation as we work towards our shared goals.
Once again, thank you for your generosity and for embracing the potential of cryptocurrency to make a difference. If you have any further questions or would like to discuss the impact of your donation, please don’t hesitate to reach out.
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
Letter 13: Acknowledging a Donation from a Community Fundraiser
Subject: Thank You for Your Community Fundraiser Donation
Dear [Community Fundraiser Organizer’s Name],
On behalf of [Organization Name], I want to express our heartfelt gratitude for the incredible support you and your community have shown through your recent fundraiser. We are deeply touched by the generosity and dedication of everyone involved in raising $[Amount] to support our mission.
Your community’s efforts to [briefly describe the fundraiser event or initiative] are a shining example of the power of collective action. By coming together to support our cause, you have demonstrated the true spirit of philanthropy and the impact that a united community can make.
The funds raised through your event will be instrumental in helping us [briefly describe your organization’s mission or current project]. Your contribution will directly support [mention specific programs or initiatives that will benefit from the donation], enabling us to [explain how the donation will make an impact].
We are honored to have your community as partners in our work and are grateful for the time, energy, and resources you have invested in making this fundraiser a success. Please extend our thanks to everyone who participated and contributed.
Once again, thank you for your outstanding support and for rallying your community behind our mission. If you have any further questions or would like to discuss future collaboration opportunities, please don’t hesitate to reach out.
With gratitude and admiration,
[Your Name]
[Your Title]
[Organization Name]
Letter 14: Thanking a Donor for a Volunteer Grant Donation
Subject: Thank You for Your Volunteer Grant Donation
Dear [Donor’s Name],
We at [Organization Name] are thrilled to acknowledge your generous volunteer grant donation of $[Amount] from your employer, [Company Name]. We are incredibly grateful for your dedication to our cause, both through your volunteer work and your efforts to secure this additional financial support.
Your commitment to volunteering with our organization is a testament to your passion for our mission and your desire to make a tangible difference in the lives of those we serve. By going the extra mile to apply for a volunteer grant from your employer, you have demonstrated a truly exemplary level of support.
The funds received through your volunteer grant will be allocated to [mention specific programs or initiatives that will benefit from the donation], enabling us to [explain how the donation will make an impact]. Your contribution will amplify the impact of your volunteer work and help us achieve even more.
We are honored to have you as a volunteer and as an advocate for our organization within your workplace. Your efforts to engage your employer in supporting our mission are deeply appreciated.
Once again, thank you for your remarkable dedication and for leveraging your volunteer experience to secure additional support. If you have any further questions or ideas for how we can further engage corporate volunteers, please don’t hesitate to reach out.
With gratitude and admiration,
[Your Name]
[Your Title]
[Organization Name]
Letter 15: Acknowledging a Legacy Donation
Subject: Thank You for Your Legacy Donation
Dear [Donor’s Name],
On behalf of [Organization Name], I want to express our profound gratitude for your decision to make a legacy donation to support our mission. We are deeply honored that you have chosen to include us in your enduring philanthropic vision.
Your legacy gift is a powerful statement of your values and your commitment to creating a lasting impact on the causes you hold dear. By entrusting us with this responsibility, you are ensuring that your generosity will continue to make a difference for generations to come.
We understand the significance of this decision and the trust you have placed in our organization. Please know that we are committed to stewarding your gift with the utmost care and ensuring that it is used to advance our shared goals and create meaningful change.
As we move forward, we will honor your legacy by continuing to work tirelessly toward our mission and keeping your philanthropic vision at the heart of all we do. Your generosity will be forever woven into the fabric of our organization and the lives we touch.
Once again, thank you for your extraordinary commitment and for choosing to leave a lasting legacy through your support of [Organization Name]. If you have any further questions or would like to discuss your legacy gift in more detail, please don’t hesitate to contact us.
With heartfelt gratitude and respect,
[Your Name]
[Your Title]
[Organization Name]
Wrapping Up 15 Sample Donation Approval Letters
Expressing gratitude to your donors is a vital part of building strong and lasting relationships.
By using these 15 sample letters as a starting point, you can craft personalized and heartfelt messages that acknowledge the generosity of your supporters and reinforce their connection to your organization’s mission.
Remember, a well-written donation approval letter not only shows appreciation but also opens the door for future engagement and support.
Take the time to tailor each letter to the specific donor and donation, highlighting the impact their contribution will make.
As you continue to cultivate relationships with your donors, keep the lines of communication open and regularly update them on the progress and achievements made possible through their support.
By fostering a sense of partnership and shared purpose, you’ll create a dedicated community of supporters who are invested in your organization’s success.
Start using these sample letters today to express your gratitude and strengthen the bonds between your organization and its generous donors.
Together, you can make a meaningful difference in the lives of those you serve.