Have you ever needed to permit someone else to handle your utility bill on your behalf?
Maybe you’re going out of town and need a trusted friend or family member to take care of things while you’re away.
Or perhaps you’re a landlord who needs to empower a property manager to manage utility accounts for your rental properties. In situations like these, a letter of authorization (LOA) is exactly what you need.
An LOA is a simple document that grants another person the authority to act on your behalf for a specific purpose, like managing your utility account.
It’s a handy tool that can save you time and hassle.
The following sample letters will help you quickly craft an effective authorization letter the next time you need one.
Sample Letters of Authorization for Utility Bill
Here are 20 sample letters of authorization that you can use as templates when you need to give someone permission to handle your utility bill:
Electric Bill LOA
Subject: Authorization to Manage Electric Utility Account
I, [Your Name], authorize [Authorized Person’s Name] to manage my electric utility account on my behalf. This includes making payments, changing account information, and handling other account-related matters with [Electric Company Name].
Account Number: [Your Electric Account Number]
Service Address: [Your Service Address]
This authorization shall remain in effect until I provide written notice of cancellation.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Water Bill LOA
Subject: Permission to Handle Water Utility Account
To Whom It May Concern:
Please allow [Authorized Person’s Name] to act on my behalf in managing my water utility account, including making payments and any needed account changes.
Account Number: [Your Water Account Number]
Service Address: [Your Service Address]
This authorization remains valid until revoked by me in writing. Thank you for your assistance with this matter.
Best Regards,
[Your Signature]
[Your Name]
[Date]
Gas Bill LOA
Subject: Authorization Letter for Gas Utility Account Management
Dear [Gas Company Name],
I am writing to authorize [Authorized Person’s Name] to handle all aspects of managing my gas utility account, from making payments to updating account information as needed.
My Account Details:
Account Number: [Your Gas Account Number]
Service Address: [Your Service Address]
This authorization stays in effect until I rescind it in writing. Your assistance is much appreciated.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Internet Bill LOA
Subject: Permission Grant for Internet Service Account
To [Internet Service Provider],
I, [Your Name], grant [Authorized Person’s Name] permission to manage my internet service account on my behalf. This includes authorization to make payments and any necessary service or account changes.
Account Number: [Your Internet Account Number]
Service Address: [Your Service Address]
Please extend to [Authorized Person’s Name] all courtesies associated with managing this account. This authorization remains valid until revoked by me in writing.
Thank you,
[Your Signature]
[Your Name]
[Date]
Phone Bill LOA
Subject: Authorization for Phone Service Account Management
Dear [Phone Service Provider],
I hereby authorize [Authorized Person’s Name] to manage my phone service account. This includes making payments, changing plans or features, and any other account management needs that may arise.
My account details are: Account Number: [Your Phone Account Number] Service Address: [Your Service Address]
[Authorized Person’s Name] has my full permission to act on my behalf in handling this account. This authorization remains in force until revoked in writing.
Regards,
[Your Signature]
[Your Name]
[Date]
Trash Service LOA
Subject: Trash Service Account Authorization
To [Trash Service Provider],
Please allow [Authorized Person’s Name] to act as my authorized representative for managing my trash service account, including making payments and service changes as needed.
Service Address: [Your Service Address] Account Number: [Your Trash Service Account Number]
Please extend to [Authorized Person’s Name] all privileges associated with managing this account. This permission remains in effect until canceled by me in writing.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Sewer Service LOA
Subject: Sewer Service Account Management Authorization
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to manage my sewer service account on my behalf. This includes making payments, changing account details, and any other related account management needs.
Account Number: [Your Sewer Service Account Number]
Service Address: [Your Service Address]
This authorization shall remain in effect until I submit a written cancellation notice. Thank you for your help with this request.
Regards,
[Your Signature]
[Your Name]
[Date]
Cable TV LOA
Subject: Authorization to Manage Cable TV Account
Dear [Cable Provider],
I am writing to authorize [Authorized Person] to manage my cable TV account on my behalf. This includes making payments, changing service plans, ordering pay-per-view, and any other account-related tasks.
My account details:
Account Number: [Your Cable Account Number]
Service Address: [Your Address]
Please give [Authorized Person] full access to manage this account. This authorization remains effective until I revoke it in writing.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Satellite TV LOA
Subject: Satellite TV Account Management Permission
To [Satellite TV Provider],
I hereby grant permission to [Authorized Person] to manage my satellite TV account, including making payments, changing programming packages, and handling any other account issues that arise.
Account Number: [Your Satellite TV Account Number]
Service Address: [Your Address]
Please allow [Authorized Person] to act with full authority on my behalf in managing this account. This permission stays valid until canceled in writing by me.
Thank you,
[Your Signature]
[Your Name]
[Date]
Security System LOA
Subject: Authorization for Security System Account Management
To [Security Company],
I am writing to authorize [Authorized Person] to manage my account for security system services at my home or business. This includes making payments, changing monitoring plans, and any other account-related needs.
Account Number: [Your Security Account Number]
Service Address: [Address of Secured Property]
[Authorized Person] has my full permission to make any necessary changes to this account on my behalf. This authorization remains in force until I submit a written cancellation.
Regards,
[Your Signature]
[Your Name]
[Date]
Solar Panel LOA
Subject: Solar Panel Leasing Account Management Authorization
Dear [Solar Leasing Company],
Please allow [Authorized Person] to manage the account for the solar panels leased at my property. This includes authorization to make payments, change billing options, and handle any account issues.
Account Number: [Your Solar Leasing Account Number]
Service Address: [Address of Property with Leased Solar Panels]
Grant [Authorized Person] full access to manage this account on my behalf. This authorization stays effective until revoked by me in writing.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Propane Delivery LOA
Subject: Permission to Manage Propane Delivery Account
To [Propane Company],
I, [Your Name], permit [Authorized Person] to manage my account for propane delivery service. This includes making payments, scheduling deliveries, and any related account management tasks.
My account details:
Account Number: [Your Propane Account Number]
Delivery Address: [Address Where Propane Is Delivered]
[Authorized Person] has my authorization to act on my behalf in handling this account. This permission remains valid until I provide written notice of cancellation.
Regards,
[Your Signature]
[Your Name]
[Date]
Pest Control LOA
Subject: Pest Control Account Management Authorization
Dear [Pest Control Provider],
Please let this letter serve as authorization for [Authorized Person] to manage my pest control service account. This includes making payments, scheduling treatments, and any other account-related needs.
Account Number: [Your Pest Control Account Number]
Service Address: [Address Where Pest Control Is Provided]
[Authorized Person] has my full consent to make changes to this account as they see fit. This authorization will remain in effect until I revoke it in writing.
Thank you,
[Your Signature]
[Your Name]
[Date]
Landscaping Service LOA
Subject: Authorization to Handle Landscaping Service Account
To [Landscaping Company],
I am writing to authorize [Authorized Person] to handle my account for landscaping services. This includes making payments, changing service frequency or options, and managing any other account-related issues on my behalf.
My account details:
Account Number: [Your Landscaping Account Number]
Service Address: [Address Where Landscaping Is Performed]
Please give [Authorized Person] full authority to manage this account. This permission remains in force until I provide written cancellation.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Pool Service LOA
Subject: Pool Service Account Management Consent
Dear [Pool Service Provider],
Through this letter, I am granting [Authorized Person] permission to manage my pool service account. This includes making payments, adjusting service frequency, and handling any account issues that come up.
Account Number: [Your Pool Service Account Number]
Service Address: [Address Where Pool Is Serviced]
Allow [Authorized Person] full access to make any necessary changes to this account on my behalf. This consent remains valid until revoked in writing by me.
Regards,
[Your Signature]
[Your Name]
[Date]
HVAC Maintenance LOA
Subject: Authorization Letter for HVAC Maintenance Account
To [HVAC Service Company],
Please accept this letter as authorization for [Authorized Person] to handle my account for HVAC maintenance services. This includes making payments, scheduling maintenance visits, and managing any related account needs.
My account information:
Account Number: [Your HVAC Account Number]
Service Address: [Address Where HVAC Equipment Is Serviced]
Grant [Authorized Person] permission to manage this account as they determine necessary. This authorization is effective until I submit a written request to cancel it.
Thank you,
[Your Signature]
[Your Name]
[Date]
Carpet Cleaning LOA
Subject: Carpet Cleaning Account Management Permission
Dear [Carpet Cleaning Service],
I, [Your Name], give my permission to [Authorized Person] to manage my account for carpet cleaning services. This includes making payments, scheduling cleanings, and taking care of any account-related issues.
Account Number: [Your Carpet Cleaning Account Number]
Service Address: [Address Where Carpets Are Cleaned]
Please allow [Authorized Person] to make any needed changes to this account on my behalf. This permission stays in effect until I cancel it in writing.
Sincerely,
[Your Signature]
[Your Name]
[Date]
Window Washing LOA
Subject: Authorization to Handle Window Washing Account
To [Window Washing Company],
Through this letter, I authorize [Authorized Person] to handle my account for window washing services. This includes making payments, setting up washing appointments, and managing any other account-related tasks.
My account details:
Account Number: [Your Window Washing Account Number]
Service Address: [Address Where Windows Are Washed]
Let [Authorized Person] have full access to manage this account as needed. This authorization remains valid until I provide written notice to revoke it.
Thank you,
[Your Signature]
[Your Name]
[Date]
Snow Removal LOA
Subject: Snow Removal Account Management Authorization Letter
Dear [Snow Removal Service Provider],
Please allow [Authorized Person] to manage my account for snow removal services on my behalf. This includes making payments, scheduling plowing/shoveling, and handling any issues with the account.
Account Number: [Your Snow Removal Account Number]
Service Address: [Address Where Snow Is Removed]
[Authorized Person] has my permission to make any necessary changes to this account. This authorization stays in force until canceled by me in writing.
Regards,
[Your Signature]
[Your Name]
[Date]
Wrapping Up Authorization Letters
These sample letters of authorization should give you a good starting point for crafting your own LOA.
Remember to clearly state the specific permissions you’re granting, provide your account details, and specify that the authorization remains valid until you revoke it in writing.
With a well-written LOA, you can confidently hand off management of your utility bills whenever life demands it.
Just customize one of these templates with your information, and you’ll be all set!