Starting an on-the-job training (OJT) program is an exciting step in your career journey.
It’s a chance to gain practical experience, develop new skills, and make valuable connections in your field.
But before you can dive into this hands-on learning opportunity, there’s one important task to take care of, writing a letter of acceptance.
Your letter of acceptance is your formal response to the OJT offer you’ve received.
It’s a way to express your gratitude, confirm your participation, and set the stage for a successful training experience.
While crafting this letter may seem straightforward, it’s essential to strike the right tone and include all the necessary details.
Sample Letters of Acceptance for OJT
To help you get started, we’ve compiled 20 sample letters of acceptance for various OJT scenarios.
Use these examples as inspiration and customize them to fit your specific situation.
Sample Letter 1
Subject: Acceptance of OJT Offer – Marketing Intern
Dear Ms. Johnson,
I am thrilled to accept your offer for the marketing intern position at ABC Company. Thank you for providing me with this exciting opportunity to gain practical experience in the field of marketing.
As discussed during our previous conversations, I am eager to contribute to the company’s ongoing projects and learn from the experienced professionals on your team. I am particularly interested in assisting with the upcoming social media campaign and conducting market research to support the launch of the new product line.
I will be available to start the internship on June 1st, as per our agreed-upon schedule. Please let me know if there are any additional documents or forms I need to complete before my start date.
Once again, thank you for this opportunity. I look forward to working with you and the rest of the ABC Company team.
Best regards,
[Your Name]
Sample Letter 2
Subject: Acceptance of OJT Offer – Accounting Trainee
Dear Mr. Smith,
I am writing to accept your offer for the accounting trainee position at XYZ Corporation. I am grateful for the opportunity to gain hands-on experience in the accounting department and learn from the knowledgeable professionals on your team.
During our previous discussions, you mentioned that I would be assisting with accounts payable and receivable, as well as supporting the preparation of financial reports. I am excited to take on these responsibilities and contribute to the smooth operation of the accounting department.
As requested, I will report to the office on Monday, September 4th, at 9:00 am for my first day of training. Please inform me if there are any specific documents or materials I should bring with me.
Thank you once again for this opportunity. I am eager to start my training and make the most of this valuable learning experience.
Sincerely,
[Your Name]
Sample Letter 3
Subject: Acceptance of OJT Offer – Graphic Design Intern
Dear Ms. Davis,
I am delighted to accept your offer for the graphic design intern position at Creative Solutions Agency. Thank you for providing me with this fantastic opportunity to work alongside your talented team and develop my skills in graphic design.
I am particularly excited about the projects you mentioned, such as creating social media graphics and assisting with the development of branding materials for clients. I am confident that my creativity and attention to detail will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on October 15th and will work the agreed-upon schedule of Monday through Thursday from 9:00 am to 4:00 pm. Please let me know if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Creative Solutions Agency team.
Best regards,
[Your Name]
Sample Letter 4
Subject: Acceptance of OJT Offer – Human Resources Trainee
Dear Mr. Johnson,
I am pleased to accept your offer for the human resources trainee position at ABC Corporation. Thank you for giving me this valuable opportunity to gain practical experience in the field of human resources.
During our previous conversations, you mentioned that I would be assisting with recruitment, employee onboarding, and maintaining personnel files. I am excited to take on these responsibilities and contribute to the effective functioning of the HR department.
As requested, I will report to the office on Monday, July 10th, at 9:00 am for my first day of training. Please let me know if there are any specific documents or forms I need to complete before my start date.
Once again, thank you for this opportunity. I look forward to learning from you and the rest of the ABC Corporation HR team.
Sincerely,
[Your Name]
Sample Letter 5
Subject: Acceptance of OJT Offer – Software Development Intern
Dear Ms. Smith,
I am thrilled to accept your offer for the software development intern position at Tech Solutions Inc. Thank you for providing me with this exciting opportunity to gain hands-on experience in software development and work with your talented team.
I am particularly interested in the projects you mentioned, such as contributing to the development of the new mobile application and assisting with bug fixes and feature enhancements. I am confident that my programming skills and problem-solving abilities will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on September 1st and will work the agreed-upon schedule of Monday through Friday from 9:00 am to 5:00 pm. Please inform me if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Tech Solutions Inc. team.
Best regards,
[Your Name]
Sample Letter 6
Subject: Acceptance of OJT Offer – Customer Service Trainee
Dear Mr. Davis,
I am writing to accept your offer for the customer service trainee position at XYZ Company. I am grateful for the opportunity to gain practical experience in customer service and learn from the knowledgeable professionals on your team.
During our previous discussions, you mentioned that I would be assisting with handling customer inquiries, resolving complaints, and providing product information. I am excited to take on these responsibilities and contribute to the high level of customer satisfaction at XYZ Company.
As requested, I will report to the office on Monday, August 7th, at 9:00 am for my first day of training. Please let me know if there are any specific documents or materials I should bring with me.
Thank you once again for this opportunity. I am eager to start my training and make the most of this valuable learning experience.
Sincerely,
[Your Name]
Sample Letter 7
Subject: Acceptance of OJT Offer – Event Management Intern
Dear Ms. Johnson,
I am delighted to accept your offer for the event management intern position at Event Planners Inc. Thank you for providing me with this fantastic opportunity to work alongside your experienced team and develop my skills in event planning and coordination.
I am particularly excited about the events you mentioned, such as assisting with the planning and execution of corporate conferences and charity galas. I am confident that my organizational skills and attention to detail will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on November 1st and will work the agreed-upon schedule of Tuesday through Saturday from 10:00 am to 6:00 pm. Please let me know if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Event Planners Inc. team.
Best regards,
[Your Name]
Sample Letter 8
Subject: Acceptance of OJT Offer – Mechanical Engineering Trainee
Dear Mr. Smith,
I am pleased to accept your offer for the mechanical engineering trainee position at ABC Manufacturing. Thank you for giving me this valuable opportunity to gain practical experience in the field of mechanical engineering.
During our previous conversations, you mentioned that I would be assisting with the design and development of new products, as well as supporting the optimization of manufacturing processes. I am excited to take on these responsibilities and contribute to the innovation and efficiency of ABC Manufacturing.
As requested, I will report to the office on Monday, October 2nd, at 8:30 am for my first day of training. Please let me know if there are any specific documents or forms I need to complete before my start date.
Once again, thank you for this opportunity. I look forward to learning from you and the rest of the ABC Manufacturing engineering team.
Sincerely,
[Your Name]
Sample Letter 9
Subject: Acceptance of OJT Offer – Content Writing Intern
Dear Ms. Davis,
I am thrilled to accept your offer for the content writing intern position at Creative Media Agency. Thank you for providing me with this exciting opportunity to gain hands-on experience in content creation and work with your talented team of writers.
I am particularly interested in the projects you mentioned, such as contributing to the development of blog posts, articles, and social media content for clients across various industries. I am confident that my writing skills and creativity will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on January 15th and will work the agreed-upon schedule of Monday through Thursday from 9:00 am to 4:00 pm. Please inform me if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Creative Media Agency team.
Best regards,
[Your Name]
Sample Letter 10
Subject: Acceptance of OJT Offer – Finance Trainee
Dear Mr. Johnson,
I am writing to accept your offer for the finance trainee position at XYZ Corporation. I am grateful for the opportunity to gain practical experience in the finance department and learn from the knowledgeable professionals on your team.
During our previous discussions, you mentioned that I would be assisting with financial analysis, preparing reports, and supporting the budgeting process. I am excited to take on these responsibilities and contribute to the financial success of XYZ Corporation.
As requested, I will report to the office on Monday, March 6th, at 9:00 am for my first day of training. Please let me know if there are any specific documents or materials I should bring with me.
Thank you once again for this opportunity. I am eager to start my training and make the most of this valuable learning experience.
Sincerely,
[Your Name]
Sample Letter 11
Subject: Acceptance of OJT Offer – Public Relations Intern
Dear Ms. Smith,
I am delighted to accept your offer for the public relations intern position at PR Solutions Inc. Thank you for providing me with this fantastic opportunity to work alongside your experienced team and develop my skills in public relations and communications.
I am particularly excited about the projects you mentioned, such as assisting with media relations, drafting press releases, and supporting event planning. I am confident that my communication skills and attention to detail will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on April 3rd and will work the agreed-upon schedule of Monday through Friday from 9:00 am to 5:00 pm. Please let me know if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the PR Solutions Inc. team.
Best regards,
[Your Name]
Sample Letter 12
Subject: Acceptance of OJT Offer – Electrical Engineering Trainee
Dear Mr. Davis,
I am pleased to accept your offer for the electrical engineering trainee position at ABC Technologies. Thank you for giving me this valuable opportunity to gain practical experience in the field of electrical engineering.
During our previous conversations, you mentioned that I would be assisting with the design and development of electrical systems, as well as supporting the testing and troubleshooting processes. I am excited to take on these responsibilities and contribute to the innovative projects at ABC Technologies.
As requested, I will report to the office on Monday, May 8th, at 8:30 am for my first day of training. Please let me know if there are any specific documents or forms I need to complete before my start date.
Once again, thank you for this opportunity. I look forward to learning from you and the rest of the ABC Technologies engineering team.
Sincerely,
[Your Name]
Sample Letter 13
Subject: Acceptance of OJT Offer – Digital Marketing Intern
Dear Ms. Johnson,
I am thrilled to accept your offer for the digital marketing intern position at Digital Solutions Agency. Thank you for providing me with this exciting opportunity to gain hands-on experience in digital marketing and work with your talented team.
I am particularly interested in the projects you mentioned, such as contributing to the development and execution of social media campaigns, conducting keyword research, and assisting with email marketing initiatives. I am confident that my digital marketing skills and creativity will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on June 1st and will work the agreed-upon schedule of Monday through Thursday from 9:00 am to 4:00 pm. Please inform me if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Digital Solutions Agency team.
Best regards,
[Your Name]
Sample Letter 14
Subject: Acceptance of OJT Offer – Architecture Trainee
Dear Mr. Smith,
I am writing to accept your offer for the architecture trainee position at XYZ Architects. I am grateful for the opportunity to gain practical experience in the field of architecture and learn from the talented professionals on your team.
During our previous discussions, you mentioned that I would be assisting with the development of architectural drawings, creating 3D models, and supporting the design process. I am excited to take on these responsibilities and contribute to the creative projects at XYZ Architects.
As requested, I will report to the office on Monday, July 10th, at 9:00 am for my first day of training. Please let me know if there are any specific documents or materials I should bring with me.
Thank you once again for this opportunity. I am eager to start my training and make the most of this valuable learning experience.
Sincerely,
[Your Name]
Sample Letter 15
Subject: Acceptance of OJT Offer – Journalism Intern
Dear Ms. Davis,
I am delighted to accept your offer for the journalism intern position at News Media Inc. Thank you for providing me with this fantastic opportunity to work alongside your experienced team of journalists and develop my skills in reporting and storytelling.
I am particularly excited about the assignments you mentioned, such as conducting interviews, researching stories, and contributing to the development of news articles. I am confident that my writing skills and attention to detail will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on August 14th and will work the agreed-upon schedule of Tuesday through Saturday from 10:00 am to 6:00 pm. Please let me know if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the News Media Inc. team.
Best regards,
[Your Name]
Sample Letter 16
Subject: Acceptance of OJT Offer – Environmental Science Trainee
Dear Mr. Johnson,
I am pleased to accept your offer for the environmental science trainee position at Green Solutions Ltd. Thank you for giving me this valuable opportunity to gain practical experience in the field of environmental science.
During our previous conversations, you mentioned that I would be assisting with environmental impact assessments, conducting field research, and supporting the development of sustainability initiatives. I am excited to take on these responsibilities and contribute to the important work of Green Solutions Ltd.
As requested, I will report to the office on Monday, September 4th, at 8:30 am for my first day of training. Please let me know if there are any specific documents or forms I need to complete before my start date.
Once again, thank you for this opportunity. I look forward to learning from you and the rest of the Green Solutions Ltd. team.
Sincerely,
[Your Name]
Sample Letter 17
Subject: Acceptance of OJT Offer – Hospitality Management Intern
Dear Ms. Smith,
I am thrilled to accept your offer for the hospitality management intern position at Luxury Hotels Group. Thank you for providing me with this exciting opportunity to gain hands-on experience in the hospitality industry and work with your talented team.
I am particularly interested in the projects you mentioned, such as assisting with guest services, supporting event planning, and contributing to the development of marketing strategies. I am confident that my communication skills and attention to detail will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on October 2nd and will work the agreed-upon schedule of Monday through Friday from 9:00 am to 5:00 pm. Please inform me if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Luxury Hotels Group team.
Best regards,
[Your Name]
Sample Letter 18
Subject: Acceptance of OJT Offer – Mechanical Engineering Trainee
Dear Mr. Davis,
I am writing to accept your offer for the mechanical engineering trainee position at ABC Industries. I am grateful for the opportunity to gain practical experience in the field of mechanical engineering and learn from the knowledgeable professionals on your team.
During our previous discussions, you mentioned that I would be assisting with the design and development of mechanical systems, conducting simulations, and supporting the manufacturing process. I am excited to take on these responsibilities and contribute to the innovative projects at ABC Industries.
As requested, I will report to the office on Monday, November 6th, at 8:30 am for my first day of training. Please let me know if there are any specific documents or materials I should bring with me.
Thank you once again for this opportunity. I am eager to start my training and make the most of this valuable learning experience.
Sincerely,
[Your Name]
Sample Letter 19
Subject: Acceptance of OJT Offer – Photography Intern
Dear Ms. Johnson,
I am delighted to accept your offer for the photography intern position at Creative Studios. Thank you for providing me with this fantastic opportunity to work alongside your talented team of photographers and develop my skills in photography and visual storytelling.
I am particularly excited about the projects you mentioned, such as assisting with photo shoots, editing images, and contributing to the development of creative concepts. I am confident that my creativity and technical skills will allow me to make valuable contributions to these projects.
As per our discussion, I will be available to start the internship on December 4th and will work the agreed-upon schedule of Tuesday through Saturday from 10:00 am to 6:00 pm. Please let me know if there are any additional steps I need to take before my start date.
Thank you once again for this opportunity. I am eager to learn from you and the rest of the Creative Studios team.
Best regards,
[Your Name]
Sample Letter 20
Subject: Acceptance of OJT Offer – Sales and Marketing Trainee
Dear Mr. Thompson,
I am excited to accept your offer for the sales and marketing trainee position at Global Solutions Inc. Thank you for providing me with this valuable opportunity to gain practical experience in the field of sales and marketing.
During our previous conversations, you mentioned that I would be supporting the sales team with lead generation, customer outreach, and market research. I am eager to take on these responsibilities and contribute to the company’s growth and success.
As requested, I will be available to start the training program on January 8th and will adhere to the agreed-upon schedule. Please inform me if there are any specific materials or resources I should review before my start date to ensure a smooth transition into the role.
Once again, thank you for this opportunity. I look forward to working with you and the rest of the Global Solutions Inc. team.
Sincerely,
[Your Name]
Wrap-up
Writing a letter of acceptance for an OJT position is an essential step in starting your hands-on learning experience.
By expressing your gratitude, confirming your participation, and setting the stage for a successful training program, you demonstrate your professionalism and commitment to your career development.
Use the sample letters provided as a guide, but remember to customize them to fit your specific situation.
Be sure to include all the necessary details, such as your start date, agreed-upon schedule, and any additional steps you need to take before beginning your training.
As you embark on this exciting journey, remember that your OJT experience is an opportunity to learn, grow, and make valuable connections in your field.
Embrace the challenges, seek guidance from your mentors, and make the most of this hands-on learning experience.
Good luck with your OJT, and may this be the start of a successful and rewarding career!