Sometimes, people forget things. A meeting gets missed, a payment slips through the cracks, or a deadline sneaks up without warning. Life moves fast, and gentle nudges can help keep things on track—without sounding pushy or cold.
But writing those nudges can be tricky. You want to sound polite, stay professional, and still get results. That’s where a well-written friendly reminder email comes in. It’s a small note, but it can make a big difference.
If you’re looking to send reminders that work—and still sound warm and respectful—keep reading.
Friendly Reminder Email Samples
These emails will help you prompt action while staying thoughtful and considerate. Whether you need to remind someone about a meeting, an unpaid invoice, or a missed task, there’s a sample here to get you started.
1. Friendly Reminder for an Upcoming Meeting
Subject: Just a quick reminder: Our meeting tomorrow
Hi [first name],
I hope your week’s going smoothly. I just wanted to gently remind you about our meeting scheduled for tomorrow at 10:30 AM. We’ll be discussing the Q2 project updates, so please bring any relevant documents you’d like to go over.
Looking forward to our conversation.
Best regards,
[sender’s name and designation]
2. Reminder About an Unpaid Invoice
Subject: A kind nudge—Invoice #187 is due
Dear [client’s name],
I hope you’re doing well. This is just a friendly reminder that Invoice #187, dated April 28, is still outstanding. The due date was May 5, so I wanted to check if everything’s okay on your end.
If you’ve already made the payment, feel free to disregard this note. Otherwise, kindly let us know if there’s anything holding things up.
Warmly,
[insert sender’s name and role]
3. Casual Reminder for a Missed Call
Subject: Missed your call earlier
Hey [first name],
Just noticed I missed your call earlier today. Sorry about that! Let me know a good time to ring you back or feel free to try again when it’s convenient for you.
Speak soon,
[your name and designation]
4. Reminder for a Task Assignment
Subject: Quick follow-up on your assigned task
Hi [first name],
I hope everything’s going well. I wanted to check in on the client proposal draft you were working on. It’s due tomorrow by noon, and I just wanted to make sure you’re on track or if there’s anything you need help with.
Thanks again for your effort—it’s much appreciated.
Best,
[sender’s name and designation]
5. Reminder for Event Registration
Subject: Only 2 days left to register!
Hi [first name],
Just a quick note to remind you that registration for the Annual Marketing Mixer closes this Friday. If you haven’t signed up yet and still plan to attend, now’s the time.
It’s shaping up to be a great event—you won’t want to miss it.
Cheers,
[insert sender’s name and role]
6. Reminder for Feedback Submission
Subject: We’d still love your feedback
Dear [name],
Hope you’re doing well. I just wanted to gently remind you about the feedback survey we sent out last week. Your insights really help us improve our service, and we’d truly appreciate your input.
It only takes two minutes, and the link’s still open until Thursday.
Thanks so much,
[your name and designation]
7. Friendly Follow-Up on a Proposal
Subject: Following up on the proposal I sent
Hi [first name],
Just circling back to check if you’ve had a chance to review the proposal I sent on Monday. If you have any questions or need further clarification, I’m happy to chat anytime.
Hope to hear from you soon.
Best,
[insert sender’s name and role]
8. Reminder for a Scheduled Interview
Subject: Reminder: Interview on Thursday at 2 PM
Hi [candidate’s name],
Looking forward to speaking with you this Thursday at 2:00 PM for your interview with our team. We’ll be meeting via Zoom—link’s included below for your reference.
Please let me know if you have any questions before then.
Best regards,
[your name and designation]
9. Gentle Nudge for Document Submission
Subject: Quick reminder: Documents needed
Hi [first name],
Hope everything’s going smoothly with your onboarding process. Just a quick note to say we’re still waiting on your signed NDA and ID verification. Once we get those, we’ll be all set to move forward.
Let me know if you need help with anything.
Thanks,
[insert sender’s name and role]
10. Reminder About a Deadline
Subject: Deadline approaching for the marketing draft
Hi [first name],
Hope you’re having a good week so far. Just wanted to send a friendly reminder that the deadline for the marketing draft is this Friday at 4 PM. If you’re facing any issues or need support, please don’t hesitate to reach out.
We’re almost there—thank you for pushing it forward.
Sincerely,
[your name and designation]
11. Reminder to Schedule a Call
Subject: Let’s set up that call
Hi [name],
I hope you’re doing well. We talked about setting up a call to go over the campaign strategy, and I just wanted to check if you had a chance to look at your calendar yet.
Let me know a time that works for you—I’m flexible this week.
All the best,
[insert sender’s name and role]
12. Reminder for a Subscription Renewal
Subject: Don’t lose access to your account
Hi [first name],
We noticed your subscription will expire in 3 days. To keep your access uninterrupted, make sure to renew before Friday.
You can renew easily with just one click below. If you need help, we’re here for you.
Thanks for being with us,
[your name and designation]
13. Soft Push for Client Decision
Subject: Any thoughts on moving forward?
Hi [client’s name],
Just reaching out again to see if you’ve made any progress in your decision about the new campaign package. I know it’s a big choice, but we’re excited about the potential results.
Let me know if you’d like to jump on a quick call to go over it again.
Looking forward to your reply,
[insert sender’s name and role]
14. Reminder Email for Attendance Confirmation
Subject: Can you confirm your attendance?
Hi [first name],
Just a small reminder to confirm your attendance at this Saturday’s volunteer meetup. We’re organizing seating and refreshments, so having an accurate headcount would be a big help.
Let us know by Thursday if you’ll be joining us.
Thanks so much,
[your name and designation]
15. Follow-Up After No Response
Subject: Just checking in
Hi [first name],
I wanted to follow up since I haven’t heard back regarding my last message. If now’s not the right time, no worries at all—just let me know either way.
Appreciate your time,
[insert sender’s name and role]
16. Reminder for Timesheet Submission
Subject: Don’t forget to log your hours
Hi [first name],
Just wanted to send a quick reminder to submit your timesheet for this week. It helps our team stay on top of payroll and project timelines.
Thanks for handling it today if you haven’t already.
Kind regards,
[your name and designation]
17. Nudge for RSVP to a Private Event
Subject: RSVP still open for Thursday’s dinner
Hi [first name],
Hope your week’s going well. We’re finalizing the guest list for Thursday’s private dinner and noticed we haven’t received your RSVP yet.
We’d love to have you join us—just click the link below to confirm.
Warm wishes,
[insert sender’s name and role]
18. Reminder for a Pending Approval
Subject: Approval needed to move forward
Hi [first name],
Just a heads-up that we’re waiting for your sign-off on the budget update. Once approved, we’ll go ahead with implementation.
Let me know if you need any more details before giving the green light.
Thanks,
[your name and designation]
19. Gentle Reminder for Team Update
Subject: Quick status update?
Hi [first name],
Wanted to check if there’s any update on your end for the task due this week. No pressure—just keeping everyone aligned before our team check-in.
Thanks a bunch,
[insert sender’s name and role]
20. Reminder Email for a Training Session
Subject: Training session reminder – Wednesday at 3 PM
Hi [first name],
A quick reminder about your training session this Wednesday at 3 PM in Conference Room B. Please bring your laptop and onboarding packet if you still have it.
Looking forward to getting you set up for success.
See you soon,
[your name and designation]
Wrap-up: Writing Friendly Reminders That Work
Sending reminder emails doesn’t need to feel awkward. With the right tone and a little thought, your message can encourage action while keeping the relationship strong. Whether you’re following up after a missed reply or reminding someone about a task, these templates give you a strong head start.
Feel free to tweak them to match your voice—but don’t overthink it. A well-timed reminder goes a long way.