Here’s something most professionals won’t admit: I’ve sent thousands of “noted with thanks” emails that were complete failures. They sounded robotic, created confusion, and sometimes even damaged relationships. After three decades of crafting business correspondence, I’ve learned that these seemingly simple acknowledgment emails can make or break professional interactions.
The phrase “noted with thanks” might appear straightforward, but getting it right requires understanding context, tone, and timing. Your response needs to strike the perfect balance between professionalism and warmth while clearly communicating your next steps. When done correctly, these emails build trust and demonstrate your reliability as a communicator.
Noted with Thanks Email Samples
These carefully crafted templates will help you respond appropriately to various professional situations while maintaining strong working relationships.
Sample 1: Acknowledging Meeting Notes
Subject: Meeting Notes Received – Action Items Confirmed
Dear Sarah,
Thank you for sending the comprehensive meeting notes from yesterday’s project review. I’ve noted the key decisions and action items assigned to each team member.
I particularly appreciate your detailed summary of the budget adjustments and timeline modifications. This documentation will be invaluable as we move forward with the implementation phase.
I’ll begin working on the market research analysis immediately and will have the preliminary findings ready by Friday as discussed.
Best regards,
[Your name and position]
Sample 2: Formal Business Acknowledgment
Subject: Documentation Received and Acknowledged
Dear Mr. Johnson,
Your proposal for the Q3 marketing campaign has been received and is noted with thanks. The comprehensive strategy outline and budget breakdown provide excellent clarity on your recommended approach.
Our evaluation committee will review all submitted proposals over the next two weeks. You can expect to hear back from us by the end of this month regarding our decision.
Thank you for your thorough preparation and professional presentation.
Sincerely,
[Insert your name and title]
Sample 3: Casual Team Communication
Subject: Got It – Thanks for the Update!
Hi Alex,
Noted with thanks for the status update on the Johnson account. It’s great to hear that the client is satisfied with the initial deliverables and wants to move forward with phase two.
I’ll coordinate with the design team to ensure we have the necessary resources allocated for the expanded scope. Thanks for keeping everyone in the loop.
Talk soon,
[Sender’s name and role]
Sample 4: Client Feedback Acknowledgment
Subject: Feedback Received – Next Steps Confirmed
Dear Ms. Chen,
Thank you for your detailed feedback on the draft proposal. I’ve noted your concerns about the timeline and budget allocation, and I completely understand your perspective.
Your suggestions for adjusting the project phases make excellent sense. I’ll revise the proposal to reflect these changes and will have an updated version ready for your review by Wednesday.
I appreciate your collaborative approach and look forward to finalizing the details.
Warm regards,
[Your name and designation]
Sample 5: Information Request Response
Subject: Information Request Acknowledged
Hello David,
Noted with thanks for your request regarding the new employee handbook procedures. I understand you need this information for the upcoming orientation sessions.
I’ll compile the relevant sections and forward them to you by tomorrow morning. This should give you enough time to prepare for next week’s sessions.
Thanks for giving me adequate notice to prepare these materials properly.
Best,
[Insert sender’s name and position]
Sample 6: Change Notification Response
Subject: Schedule Changes Acknowledged
Dear Team,
The schedule modifications for next week’s training sessions have been noted with thanks. I appreciate the advance notice, as this allows everyone to adjust their calendars accordingly.
I’ve already updated my calendar and will inform my direct reports about the time changes. The new schedule actually works better for our department’s workflow.
Thank you for your flexibility in accommodating everyone’s needs.
Regards,
[Sender’s name and title]
Sample 7: Policy Update Acknowledgment
Subject: Policy Updates Received and Understood
Dear HR Team,
Thank you for the updated remote work policy guidelines. I’ve noted the changes regarding equipment allowances and mandatory check-in procedures.
These updates provide much-needed clarity on expectations for hybrid work arrangements. I’ll share this information with my team during our next meeting and ensure everyone understands the new requirements.
I appreciate the thorough explanation of the rationale behind these changes.
Best regards,
[Your name and role]
Sample 8: Complaint Resolution Follow-up
Subject: Resolution Plan Acknowledged
Dear Customer Service Team,
Your proposed resolution for the billing discrepancy has been noted with thanks. The step-by-step plan you’ve outlined addresses all of my concerns effectively.
I’m particularly grateful for the detailed explanation of how this issue occurred and the measures being implemented to prevent similar problems in the future.
Please proceed with the account adjustment as described. I look forward to seeing the changes reflected in my next statement.
Sincerely,
[Insert your name and designation]
Sample 9: Training Materials Acknowledgment
Subject: Training Resources Received
Hi Jennifer,
Thanks for sending the updated training materials for the new software implementation. I’ve noted the additional modules on data security and user permissions.
These resources look comprehensive and will definitely help our team prepare for the transition. I’ll review everything thoroughly before our training session next week.
Great job putting this together so quickly.
Cheers,
[Sender’s name and position]
Sample 10: Vendor Communication
Subject: Quote Received and Under Review
Dear Vendor Relations Team,
Your quote for the office renovation project has been received and is noted with thanks. The detailed breakdown of costs and timeline projections provides exactly what we need for our decision-making process.
I’ll present this information to our facilities committee at their meeting next Thursday. You can expect to hear back from us within five business days following that meeting.
Thank you for your prompt response and competitive pricing.
Best regards,
[Your name and title]
Sample 11: Deadline Extension Request Response
Subject: Extension Request Acknowledged
Dear Michael,
Your request for a two-day extension on the quarterly report submission has been noted with thanks. I understand that the additional data analysis requires more time to ensure accuracy.
The extension is approved, and I’ve updated the project timeline accordingly. Please submit your completed report by Friday at 5 PM instead of the original Wednesday deadline.
I appreciate your commitment to delivering quality work rather than rushing to meet an unrealistic timeline.
Kind regards,
[Insert sender’s name and role]
Sample 12: Performance Review Feedback
Subject: Performance Review Discussion Points Received
Dear Lisa,
Thank you for your thoughtful self-assessment and goal-setting worksheet. I’ve noted your career development objectives and the skills you’d like to strengthen over the next year.
Your honest reflection on both achievements and areas for improvement demonstrates real professional maturity. I’m excited to work with you on creating a development plan that aligns with your aspirations.
Let’s schedule a follow-up meeting next week to discuss specific training opportunities and mentorship possibilities.
Best wishes,
[Your name and designation]
Sample 13: Event Planning Coordination
Subject: Event Details Confirmed
Hello Planning Committee,
The venue contract and catering arrangements for the annual conference have been noted with thanks. Everything looks well-organized and within budget.
I’ve reviewed the speaker lineup and workshop schedule, and I’m impressed with the variety of topics you’ve arranged. This should be our most engaging conference yet.
I’ll coordinate with the marketing team to finalize the promotional materials based on the information you’ve provided.
Excellent work,
[Sender’s name and position]
Sample 14: Technical Support Resolution
Subject: Technical Issue Resolution Confirmed
Dear IT Support,
Your solution for the network connectivity issues has been noted with thanks. The step-by-step troubleshooting guide you provided was incredibly helpful.
I followed your instructions exactly, and the connection problems have been completely resolved. The detailed explanation of what caused the issue helps me understand how to prevent similar problems in the future.
Thank you for your patience and expertise in resolving this matter so quickly.
Gratefully,
[Insert your name and title]
Sample 15: Strategic Planning Input
Subject: Strategic Planning Contributions Acknowledged
Dear Strategy Team,
Your comprehensive analysis of market trends and competitive positioning has been noted with thanks. The data-driven insights you’ve provided will significantly influence our strategic direction for the coming year.
I’m particularly impressed with your research on emerging technologies and their potential impact on our industry. This information fills a crucial gap in our planning process.
I’ll incorporate your recommendations into the draft strategic plan and will share the updated version with the executive team next week.
With appreciation,
[Your name and role]
Wrap-up
Mastering the art of “noted with thanks” emails transforms routine communication into relationship-building opportunities. Each response should acknowledge receipt, express genuine appreciation, and outline clear next steps when appropriate.
The key lies in matching your tone to the situation while maintaining professionalism. Whether you’re responding to a colleague’s update, acknowledging a client’s feedback, or confirming receipt of important documents, your response should feel personal yet polished.
Practice adapting these templates to your specific situations, and you’ll find that your professional relationships strengthen through clear, thoughtful communication. The time invested in crafting meaningful acknowledgment emails pays dividends in trust, clarity, and collaborative success.