Referring a friend for a job is a meaningful gesture—and it carries real influence. Studies show that referred candidates are up to five times more likely to get hired than those who apply without a connection. Your recommendation can open doors for your friend, but it also reflects directly on you. That’s why it’s so important to get the tone and wording just right.
A great referral email strikes a balance between professionalism and sincere support. If it’s too stiff, it can come across as impersonal. Too casual, and it may hurt your credibility. Since each company has its own culture, having a few adaptable templates makes it easier to craft a message that fits.
If you’re looking to boost your friend’s chances without putting your own reputation at risk, these ready-to-use email templates will help you say the right thing every time.
Sample Emails Referring a Friend for a Job
These 15 email templates cover various referral situations, from formal corporate environments to startup cultures, with different relationships between you and the hiring manager.
1. Basic Professional Referral to HR Department
Subject: Referral for [Friend’s Name] – [Position Title]
Dear HR Team,
I hope this email finds you well. I’m writing to refer [Friend’s Name] for the [Position Title] opening currently advertised on your careers page.
I’ve known [Friend’s Name] professionally for [time period], during which I’ve been consistently impressed by their [specific skills] and [relevant qualities]. What stands out most is their ability to [specific achievement or quality relevant to the position].
Their experience at [Previous Company] where they [brief description of relevant accomplishment] would make them particularly valuable in this role. I’ve attached their resume for your review and encouraged them to submit a formal application through your portal.
Please feel free to contact me should you need any additional information about their qualifications or work ethic.
Thank you for considering my referral.
Best regards,
[Your name and position]
2. Casual Referral to a Close Colleague
Subject: Great Candidate for Your Team: [Friend’s Name]
Hey [Colleague’s Name],
Hope you’re doing great! I heard your team is looking for a new [Position Title], and I immediately thought of my friend [Friend’s Name].
We worked together at [Company/Project] a few years back, and they’re exactly what you described in our last meeting – creative, reliable, and amazing with [specific skill set]. They just finished a project where they [specific relevant achievement], and they’re looking for a new challenge.
They’re super interested in what [Company Name] is doing with [specific company project or goal], and I think they’d be a perfect cultural fit too.
Would you be open to having a quick chat with them? I can send you their resume or connect you both directly – whatever works better for you.
Thanks for considering!
Cheers,
[Your name and team]
3. Detailed Professional Referral with Specific Examples
Subject: Strong Recommendation: [Friend’s Name] for [Position Title]
Dear [Hiring Manager’s Name],
I’m writing regarding the open [Position Title] position on your team. I would like to strongly recommend [Friend’s Name], a former colleague and exceptional [profession] with [number] years of experience.
During our time together at [Company Name], I directly observed [Friend’s Name]’s capabilities in:
– [Specific skill/achievement 1]: They [concrete example with measurable results] – [Specific skill/achievement 2]: Their approach to [relevant challenge] resulted in [positive outcome] – [Specific skill/achievement 3]: They consistently demonstrated [relevant quality] by [specific example]
What particularly stands out is how they handled [specific challenging situation] by [actions taken], ultimately [positive result]. This showcases their [relevant qualities for the open position].
Their technical abilities in [relevant technical skills] combined with their [soft skills] would make them an asset to your team and align perfectly with the requirements outlined in the job description.
I’ve attached their resume for your consideration and would be happy to discuss their qualifications further.
Thank you for your time,
[Your full name and professional position]
4. Referral to a Former Manager
Subject: Recommending [Friend’s Name] – An Excellent Fit for Your Open Role
Dear [Former Manager’s Name],
I hope life at [Company Name] is treating you well since my departure. I’m reaching out because I noticed the [Position Title] opening on your team, and I have someone exceptional to recommend.
[Friend’s Name] and I have collaborated on several [projects/initiatives] within the [industry/field]. Their expertise in [relevant skills] is outstanding, and they approach challenges with the same methodical and solution-focused mindset that I know you value.
What impressed me most recently was their work on [specific project], where they [specific accomplishment] resulting in [positive outcome]. This demonstrates exactly the kind of [relevant quality] that thrived in your department.
They’re looking for an opportunity exactly like the one you’ve posted, and knowing your management style and team culture, I believe the fit would be excellent.
If you’re interested, I’d be happy to facilitate an introduction or provide more detailed information about their background.
All the best,
[Your name and previous position at company]
5. Internal Referral for a Friend Applying to Your Current Company
Subject: Internal Referral for [Position Title]: [Friend’s Name]
Hi [Hiring Manager/HR Representative],
As a [Your Position] in the [Your Department] department, I wanted to personally refer [Friend’s Name] for the [Position Title] opening in [Department with Opening].
While [Friend’s Name] and I haven’t worked together professionally, I’ve known them for [time period] through [how you know them]. Based on our numerous discussions about [relevant topics] and their proven track record at [Their Current/Previous Company], I’m confident they would be an excellent addition to our team.
Their strengths particularly align with our company values of [company values they match], especially given their experience with [relevant experience]. I was particularly impressed when they shared how they [specific achievement relevant to the role].
I believe they would contribute significantly to our [specific company goal or project] based on their background in [relevant background]. They’re also genuinely excited about our mission to [company mission].
I’ve already shared insights about our company culture with them, and they’re eager to learn more about the opportunity. Their resume is attached, and they’ve also applied through the official portal (Application #[if known]).
Thank you for considering my referral,
[Your name and internal position]
6. Academic or Research Position Referral
Subject: Recommendation for [Friend’s Name] – [Academic/Research Position]
Dear Professor [Last Name]/Dr. [Last Name]/Selection Committee,
I am writing to recommend [Friend’s Name] for the [Position Title] within your [Department/Research Group]. As a [Your Position/Relationship to Field], I recognize the unique combination of skills required for this position.
[Friend’s Name] holds a [Degree] from [University] with specialization in [Relevant Specialization]. Their research on [Research Topic] demonstrates exceptional [relevant skills], particularly their innovative approach to [specific research method or finding].
Their publication record includes [mention of significant publications], and they have demonstrated proficiency with [relevant methodologies/technologies/approaches]. During our collaboration on [project or context where you worked together], they showed remarkable [qualities relevant to academic/research position].
Their teaching experience includes [teaching experience if relevant], where they received [mention positive evaluations if known]. Students particularly appreciated their [positive teaching quality].
Beyond technical qualifications, [Friend’s Name] brings [relevant soft skills] that would enhance your team dynamics and contribute to your department’s goals of [department goals if known].
I am confident they would make valuable contributions to your [department/research group] and would be happy to discuss their qualifications further.
Respectfully,
[Your name and academic/professional position]
7. Referral for a Leadership Position
Subject: Highly Recommended: [Friend’s Name] for [Leadership Position]
Dear [Decision Maker’s Name],
I hope this email finds you well. I’m reaching out regarding your search for a new [Leadership Position Title]. I would like to strongly recommend [Friend’s Name], a proven leader with exceptional capabilities.
Having observed [Friend’s Name]’s leadership during [specific context], I can attest to their ability to [key leadership quality] while [another key leadership quality]. They have successfully led teams of [team size] across [relevant functions], consistently [positive outcome of their leadership].
A few highlights that make them particularly suitable for this role:
– They spearheaded [specific initiative] at [Company], resulting in [quantifiable positive outcome] – Their leadership during [challenging situation] demonstrated their ability to [relevant leadership quality] – They have consistently developed talent, with [number/percentage] of their direct reports advancing to senior positions
What sets [Friend’s Name] apart is their unique combination of [technical/industry knowledge] and [human/leadership skills]. They lead with [positive leadership approach] while maintaining focus on [business priorities].
I believe they would bring valuable perspective to [Company Name]’s executive team and help advance your goals of [company goals if known].
I would be happy to connect you directly or provide any additional context about their leadership capabilities.
Kind regards,
[Your name and senior position]
8. Technical Position Referral with Skill-Specific Details
Subject: Technical Referral: [Friend’s Name] for [Technical Position]
Hello [Recipient’s Name],
I noticed your team is hiring for the [Technical Position] role, and I’d like to recommend [Friend’s Name], an exceptional [technical professional] who would be perfect for this position.
Their technical skills include advanced proficiency in: – [Technical Skill 1]: [brief example of application] – [Technical Skill 2]: [brief example of application] – [Technical Skill 3]: [brief example of application]
What sets them apart is their recent project where they [specific technical achievement] which [positive impact of achievement]. Their approach to [relevant technical challenge] demonstrates exactly the kind of [problem-solving/innovation/efficiency] your job description mentions.
Beyond their technical abilities, they’re known for [relevant soft skills] and adapt quickly to new technologies. During our time working together at [Company/Project], they consistently [positive work habit] and [another positive attribute].
They’re particularly interested in [specific aspect of company or role] and have been following your work on [company project/product]. Their background in [relevant background] gives them unique insights that would benefit your team.
Their GitHub profile ([GitHub username if applicable]) showcases some of their recent work, and I’ve attached their resume with more details.
Let me know if you’d like an introduction,
[Your name and technical role]
9. Creative Position Referral
Subject: Creative Talent Recommendation: [Friend’s Name] for [Creative Position]
Hi [Recipient’s Name],
Your job posting for a [Creative Position] caught my attention, and I immediately thought of [Friend’s Name], whose creative work has consistently impressed me.
Their portfolio ([portfolio link if applicable]) showcases their versatility and distinctive style, particularly their projects involving [relevant creative skills]. What stands out most is how they [specific creative approach or technique] to [positive outcome].
During our collaboration on [project name], they brought fresh perspectives that [specific positive impact]. Their ability to [relevant creative skill] while considering [practical business concern] makes their work both artistically compelling and strategically sound.
They excel at [specific technical creative skills] and stay current with [relevant industry trends]. Beyond technical skills, they bring [relevant soft skills] to every project and thrive in collaborative environments.
What I find most impressive is their process for [specific creative challenge], which demonstrates the kind of [quality mentioned in job description] your posting emphasizes.
Their work has [received recognition/achieved results] including [specific achievement if applicable]. They’re particularly drawn to your company’s [specific company project or aesthetic] and are excited about the possibility of contributing to your creative team.
I’d be happy to connect you or provide additional examples of their work.
Warm regards,
[Your name and creative position]
10. Entry-Level Position Referral for Recent Graduate
Subject: Promising Candidate for [Entry-Level Position]: [Friend’s Name]
Dear [Hiring Manager’s Name],
I hope you’re doing well. I’d like to recommend [Friend’s Name], a recent [Degree] graduate from [University], for your [Entry-Level Position] opportunity.
While [Friend’s Name] is early in their career, they demonstrate exceptional promise through:
– Strong academic foundation: They maintained a [GPA if strong] while focusing on [relevant coursework] – Practical experience: Their [internship/project] at [Organization] involved [relevant responsibilities] – Technical skills: They’re proficient in [relevant technical skills] and quick to learn new systems
What impressed me during our [relationship context] was their proactive approach to [relevant example] and genuine passion for [industry/field]. They consistently [positive attribute] and [another positive attribute].
They’ve shown remarkable initiative by [example of initiative], which reflects the kind of self-starter mentality valued at [Company Name]. Their senior project on [project topic] directly relates to your company’s work on [company project/focus].
While they lack extensive professional experience, their fresh perspective, strong foundation, and eagerness to learn make them an excellent candidate for your team. They’re particularly excited about your company’s [specific aspect of company].
I’ve attached their resume and would be happy to discuss why I believe they would be a valuable addition to your team.
Best regards,
[Your name and connection]
11. Referral to a Business Partner or Client
Subject: Trusted Professional Recommendation: [Friend’s Name]
Dear [Business Partner/Client Name],
I trust this email finds you well. I’m reaching out because I recall you mentioning your search for a talented [Position] during our last [meeting/call/interaction].
I’d like to recommend [Friend’s Name], a highly capable professional whose work I’ve admired for [time period]. Their expertise in [relevant skill areas] aligns perfectly with what you described.
Having [basis of your knowledge of their work], I can vouch for their [key professional qualities]. Their recent work with [relevant project/company] resulted in [positive outcome], showcasing their ability to [relevant skill].
What particularly stands out is their approach to [relevant aspect of work], combining [positive attribute] with [another positive attribute]. This has consistently led to [positive result] for their employers and clients.
Given your company’s focus on [specific aspect of their business], I believe their experience with [relevant experience] would be particularly valuable. They also share your commitment to [relevant value or approach].
I value our business relationship greatly, which is why I’m confident in recommending [Friend’s Name]. I wouldn’t put my reputation on the line for someone I didn’t truly believe would be an excellent fit.
Would you like me to facilitate an introduction, or would you prefer to reach out directly? I’ve attached their resume for your reference.
Looking forward to hearing your thoughts,
[Your name and business relationship]
12. Referral Following a Brief Meeting or Introduction
Subject: Follow-up: Introducing [Friend’s Name] for [Position]
Hello [Recipient’s Name],
Thank you for our conversation about your team’s hiring needs at [event/meeting] last [time frame]. As promised, I’m following up with information about [Friend’s Name], who I believe would be an excellent candidate for your [Position] opening.
Although [Friend’s Name] and I have known each other for [time period], what prompts this recommendation is specifically their [relevant skill/experience/quality] that directly relates to your requirements.
After our discussion about your need for someone who can [key requirement], I was struck by how perfectly their experience with [relevant experience] matches what you’re seeking. They recently [relevant achievement] which resulted in [positive outcome].
They bring a unique combination of [skill 1] and [skill 2], along with experience in [relevant industry or function]. Their approach to [relevant aspect of work] is particularly [positive quality] and would complement your team’s current strengths.
Since our meeting, I’ve briefly discussed your company with them, and they’re genuinely interested in the opportunity to contribute to [specific company goal or project].
I’ve attached their resume, and they’re prepared to provide work samples or additional information as needed. Would you prefer that they apply through your formal process, or would you like a direct introduction?
Thanks again for the insightful conversation at [event/meeting],
[Your name and context of meeting]
13. Remote Position Referral
Subject: Excellent Remote Worker Recommendation: [Friend’s Name]
Dear [Recipient’s Name],
I noticed your posting for a remote [Position Title] and immediately thought of [Friend’s Name], who has thrived in remote work environments for the past [time period].
Beyond their technical qualifications in [relevant skills], what makes them especially suited for remote work is their exceptional [communication skills/self-management/discipline/other remote work qualities]. During our time working remotely together at [Company/Project], they consistently [positive remote work habit].
They have mastered the tools that make remote work successful, including [relevant remote tools and platforms]. Their process for [relevant aspect of work] ensures clear communication and accountability despite physical distance.
A specific example that highlights their remote work capabilities was when they [specific situation] and needed to [challenge]. They handled this by [solution], which resulted in [positive outcome].
Their experience managing [relevant responsibilities] across different time zones demonstrates their ability to coordinate effectively with distributed teams. They’re particularly skilled at [specific skill relevant to the position] and maintain [positive quality] even when working independently.
Based on what I know about your company culture, I believe they would align well with your values of [company values if known] and contribute meaningfully to your mission of [company mission if known].
Would you be interested in reviewing their application? They’re available for virtual interviews at your convenience.
All the best,
[Your name and remote work connection]
14. Cross-Department Referral Within Large Organization
Subject: Internal Cross-Department Referral: [Friend’s Name] for [Position]
Hi [Hiring Manager’s Name],
While we haven’t worked directly together, I’m [Your Name] from the [Your Department] department. I’m reaching out regarding the open [Position Title] role in your team that was shared in the company newsletter.
I’d like to recommend [Friend’s Name], who has been with our [Friend’s Current Department] team for [time period]. Their work on [specific project] caught my attention during the [company meeting/event], and I believe their skills would transfer extremely well to your department’s needs.
In their current role, they’ve demonstrated exceptional [relevant skills] and have been recognized for [achievements or recognition]. Based on our cross-departmental collaboration on [specific initiative], I’ve observed firsthand their ability to [relevant skill] and [another relevant skill].
What makes them particularly suitable for your open position is their experience with [specific relevant experience] and their interest in [aspect of hiring department’s work]. During our conversations, they’ve expressed enthusiasm about moving toward [career direction aligned with open role].
They’ve already submitted a formal application through our internal system (ref: [reference number if applicable]), but I wanted to personally highlight their candidacy given how well their qualifications match your team’s needs.
If you’d like any specific examples of their work or contributions, I’d be happy to share more details.
Thank you for considering this recommendation,
[Your name and internal position]
15. Referral for a Former Employee to a New Company
Subject: Highly Recommended: [Friend’s Name] for [Position Title]
Dear [Recipient’s Name],
I hope this email finds you well. I’m writing to recommend [Friend’s Name], who was previously an exceptional member of my team at [Former Company], for your open [Position Title] position.
During their [time period] under my management, [Friend’s Name] consistently demonstrated outstanding [relevant skills] and made significant contributions to our [department/team/projects]. They were particularly effective at [specific strength relevant to new position].
Some notable achievements during our time working together include:
– [Specific achievement with measurable results] – [Specific achievement with measurable results] – [Specific achievement with measurable results]
Their departure from our company was due to [positive or neutral reason – e.g., relocation, seeking new challenges, etc.], and I would rehire them without hesitation. Their work ethic, [positive quality], and [another positive quality] made them a valuable team member who was respected by colleagues at all levels.
I believe they would bring the same level of [positive qualities] to your organization. Their background in [relevant background] combined with their skills in [relevant skills] makes them particularly well-suited for the requirements outlined in your job posting.
If you need any specific examples or would like to discuss their qualifications further, please don’t hesitate to contact me directly at [your phone number/email].
Sincerely,
[Your name and former managerial relationship]
Wrapping Up: Effective Job Referrals
The right referral email can make a significant difference in your friend’s job search. These templates serve as starting points that you can customize based on your relationship with the hiring manager and your friend’s qualifications.
Before sending your referral, always take time to review the specific job requirements and highlight how your friend meets those criteria. Personal touches that demonstrate genuine knowledge of both the role and your friend’s capabilities will strengthen your recommendation.
Remember that your credibility is attached to every referral you make. Only recommend friends you truly believe will excel in the position. A thoughtful, honest referral benefits everyone involved—your friend gets a valuable opportunity, the company finds a great candidate, and you build your reputation as a reliable professional connection.