15 Sample Letters to Dispute Medical Bill

Disputing a medical bill requires clear, concise, and professional communication. In this article, we’ll provide you with fifteen sample letters, each tailored to dispute various types of medical billing issues.

From billing for services not received to incorrect insurance processing, these letters serve as a guide to effectively communicate and resolve billing disputes with healthcare providers or insurance companies.

Sample Letters to Dispute Medical Bill

Sample 1: Billing for Services Not Received

Dear [Healthcare Provider/Billing Department],

I recently received a bill dated [Date of Bill] with charges for services that I did not receive. Specifically, the bill lists [Specific Service] on [Date of Service], which was not provided to me. I request a review and correction of this billing error.

Please inform me of the outcome of your investigation at your earliest convenience.

Thank you for your prompt attention to this matter.

Sincerely,
[Your Name]

Sample 2: Incorrect Insurance Processing

To Whom It May Concern,

I am writing to dispute a billing error related to my insurance coverage. My bill dated [Date of Bill] reflects charges that should have been covered under my insurance plan. I have enclosed copies of my insurance card and the relevant policy details for your reference.

I kindly request a reprocessing of this bill with the correct insurance information.

Your prompt resolution of this issue would be greatly appreciated.

Best regards,
[Your Name]

Sample 3: Overcharged for Medical Procedures

Dear [Billing Department/Hospital Administration],

This letter is to dispute overcharges on my recent medical bill. I have been charged [Amount] for [Procedure/Service], which significantly exceeds the typical cost for this service. I request a detailed breakdown of these charges and an adjustment to reflect the standard rates.

Thank you for addressing this discrepancy.

Sincerely,
[Your Name]

Sample 4: Duplicate Charges

To [Healthcare Provider’s Billing Department],

I have identified duplicate charges on my bill dated [Date of Bill]. Specifically, I was billed twice for [Service/Procedure] on [Date of Service]. This appears to be an error, and I request the removal of these duplicate charges from my bill.

Please provide an updated statement reflecting these corrections.

Kind regards,
[Your Name]

Sample 5: Billing After Insurance Denial

Dear [Insurance Company/Billing Department],

My recent medical bill reflects charges for services that were denied coverage by my insurance. However, I believe these services are covered under my policy. I am disputing these charges and request a re-evaluation of the insurance denial. Enclosed are my insurance policy details and the explanation of benefits.

I look forward to your prompt response to resolve this matter.

Best regards,
[Your Name]

Sample 6: Charges for Cancelled Procedures

To Whom It May Concern,

I am disputing charges on my bill for a procedure scheduled on [Date] that was cancelled. Despite the cancellation, I was billed for [Procedure/Service]. I request an immediate correction of this billing error and an updated invoice.

Your attention to this matter is appreciated.

Sincerely,
[Your Name]

Sample 7: Incorrect Patient Information

Dear [Billing Department],

I have received a bill dated [Date of Bill] with incorrect patient information. This bill is intended for another patient, as I did not receive any services from your facility on [Date of Service]. I request the correction of this error and confirmation that my personal information has not been compromised.

Thank you for your immediate attention to this issue.

Kind regards,
[Your Name]

Sample 8: Unexplained Charges

To [Healthcare Provider/Billing Department],

I am writing to dispute unexplained charges on my medical bill. The bill includes charges for services that are not itemized or explained. I request a detailed explanation of these charges and their necessity.

Please provide this information at your earliest convenience, so I can understand and resolve this billing issue.