A credit card authorization letter is a simple yet essential document that lets you permit someone else to use your credit card.
Whether you’re traveling, running a business, or dealing with medical issues, there may be times when you need to authorize a friend, family member, or employee to make purchases or payments on your behalf.
Crafting a clear and concise authorization letter protects both you and the authorized user by setting specific boundaries and preventing misunderstandings.
In this article, we’ll provide 20 sample letters for various situations, along with tips for customizing them to your unique needs.
Sample Letters of Authorization to Use Credit Card
Before diving into the sample letters, it’s important to note that each letter should include your full name, the authorized user’s full name, your credit card number (or last four digits for security), the card’s expiration date, and the specific permissions you’re granting.
Be sure to sign and date the letter as well.
Sample 1: General Authorization for a Family Member
Subject: Authorization to Use Credit Card – [Your Name]
I, [Your Name], hereby authorize my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for purchases up to $[amount] from [start date] to [end date]. This authorization is limited to the specified amount and period. Please contact me directly at [your phone number] if you have any questions or concerns.
Sincerely,
[Your Name]
[Date]
Sample 2: Authorization for a Business Trip
Subject: Credit Card Authorization for Business Travel – [Your Name]
Dear [Authorized User’s Name],
I am writing to authorize you to use my company credit card ending in [last four digits] for expenses related to your upcoming business trip from [start date] to [end date]. This authorization covers travel, lodging, meals, and any other necessary business expenses up to a total of $[amount]. Please keep all receipts and submit them to the accounting department upon your return.
If you have any questions, feel free to contact me at [your phone number] or [your email address].
Best regards,
[Your Name]
[Date]
Sample 3: Authorization for a Medical Procedure
Subject: Credit Card Authorization for Medical Procedure – [Your Name]
Dear [Medical Facility Name],
I, [Your Name], hereby authorize my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for charges related to my upcoming medical procedure on [procedure date]. This authorization covers the procedure cost, any necessary medications, and follow-up appointments up to a total of $[amount].
If you need to reach me, please call [your phone number] or email [your email address].
Thank you,
[Your Name]
[Date]
Sample 4: Authorization for an Online Purchase
Subject: Credit Card Authorization for Online Purchase – [Your Name]
To Whom It May Concern,
I, [Your Name], authorize [Authorized User’s Name] to use my credit card ending in [last four digits] for a one-time online purchase from [Merchant Name] in the amount of $[amount]. This authorization is valid for this single transaction only.
If there are any issues with the transaction, please contact me at [your phone number] or [your email address].
Sincerely,
[Your Name]
[Date]
Sample 5: Authorization for a Home Repair
Subject: Credit Card Authorization for Home Repair – [Your Name]
Dear [Contractor Name],
I am authorizing my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for repairs to my home at [your address]. This authorization covers labor, materials, and any necessary permits up to a total of $[amount]. The work is scheduled to begin on [start date] and should be completed by [end date].
Please keep me informed of the project’s progress and contact me at [your phone number] or [your email address] if you have any questions.
Best regards,
[Your Name]
[Date]
Sample 6: Authorization for a Car Rental
Subject: Credit Card Authorization for Car Rental – [Your Name]
Dear [Car Rental Company],
I, [Your Name], permit [Authorized User’s Name] to use my credit card ending in [last four digits] to rent a vehicle from your company from [rental start date] to [rental end date]. This authorization covers the rental cost, insurance, fuel, and any other associated fees up to a total of $[amount].
If you need to contact me, please call [your phone number] or email [your email address].
Thank you,
[Your Name]
[Date]
Sample 7: Authorization for a Subscription Service
Subject: Credit Card Authorization for Subscription Service – [Your Name]
To [Subscription Service Provider],
I am writing to authorize [Authorized User’s Name], my [relationship], to use my credit card ending in [last four digits] to sign up for your [service name] subscription. This authorization covers the monthly subscription fee of $[amount] and any applicable taxes or surcharges.
If there are any issues with the subscription or billing, please contact me directly at [your phone number] or [your email address].
Sincerely,
[Your Name]
[Date]
Sample 8: Authorization for a Charity Donation
Subject: Credit Card Authorization for Charitable Donation – [Your Name]
Dear [Charity Name],
I, [Your Name], authorize my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] to make a one-time donation of $[amount] to your organization. This authorization is valid for this single transaction only.
Thank you for the important work you do. If you have any questions, please reach out to me at [your phone number] or [your email address].
Best regards,
[Your Name]
[Date]
Sample 9: Authorization for a Wedding Expense
Subject: Credit Card Authorization for Wedding Expense – [Your Name]
Dear [Vendor Name],
I am authorizing my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for expenses related to my upcoming wedding on [wedding date]. This authorization covers [specific service or product] up to a total of $[amount].
Please send any invoices or receipts to [your email address] and contact me at [your phone number] if you have any questions.
Thank you,
[Your Name]
[Date]
Sample 10: Authorization for a Tuition Payment
Subject: Credit Card Authorization for Tuition Payment – [Your Name]
Dear [Educational Institution],
I, [Your Name], permit [Authorized User’s Name], my [relationship], to use my credit card ending in [last four digits] to pay for tuition and related expenses for the [semester/quarter] term. This authorization covers tuition, fees, books, and any other necessary educational expenses up to a total of $[amount].
If you need additional information, please contact me at [your phone number] or [your email address].
Sincerely,
[Your Name]
[Date]
Sample 11: Authorization for a Pet Care Expense
Subject: Credit Card Authorization for Pet Care – [Your Name]
Dear [Pet Care Provider],
I am authorizing my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for my pet’s care from [start date] to [end date]. This authorization covers [specific services] and any necessary medications or supplies up to a total of $[amount].
Please contact me at [your phone number] or [your email address] if you have any questions or concerns.
Best regards,
[Your Name]
[Date]
Sample 12: Authorization for a Gym Membership
Subject: Credit Card Authorization for Gym Membership – [Your Name]
Dear [Gym Name],
I, [Your Name], authorize [Authorized User’s Name], my [relationship], to use my credit card ending in [last four digits] to purchase a [membership type] membership at your gym. This authorization covers the membership initiation fee, monthly dues, and any applicable taxes or surcharges.
If there are any issues with the membership or billing, please contact me directly at [your phone number] or [your email address].
Thank you,
[Your Name]
[Date]
Sample 13: Authorization for a Legal Service
Subject: Credit Card Authorization for Legal Service – [Your Name]
Dear [Law Firm Name],
I am writing to authorize my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for legal services related to [legal matter]. This authorization covers attorney fees, filing fees, and any other necessary expenses up to a total of $[amount].
Please keep me informed of the case’s progress and contact me at [your phone number] or [your email address] if you have any questions.
Sincerely,
[Your Name]
[Date]
Sample 14: Authorization for a Utility Bill Payment
Subject: Credit Card Authorization for Utility Bill Payment – [Your Name]
Dear [Utility Company],
I, [Your Name], permit [Authorized User’s Name], my [relationship], to use my credit card ending in [last four digits] to pay my [utility type] bill for the period of [billing period]. This authorization covers the current balance due of $[amount].
If you need to reach me, please call [your phone number] or email [your email address].
Best regards,
[Your Name]
[Date]
Sample 15: Authorization for a Vacation Booking
Subject: Credit Card Authorization for Vacation Booking – [Your Name]
Dear [Travel Agency or Booking Platform],
I am authorizing my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] to book a vacation package for [destination] from [travel start date] to [travel end date]. This authorization covers flights, accommodations, transportation, and any other included services up to a total of $[amount].
Please send the booking confirmation and any necessary documents to [your email address]. If you have any questions, feel free to contact me at [your phone number].
Thank you,
[Your Name]
[Date]
Sample 16: Authorization for a Conference Registration
Subject: Credit Card Authorization for Conference Registration – [Your Name]
Dear [Conference Organizer],
I, [Your Name], authorize my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] to register for the [Conference Name] taking place from [start date] to [end date]. This authorization covers the registration fee, any optional workshops or events, and associated taxes or fees up to a total of $[amount].
Please send the registration confirmation and any necessary information to [your email address]. If you have any questions, feel free to contact me at [your phone number].
Sincerely,
[Your Name]
[Date]
Sample 17: Authorization for a Catering Service
Subject: Credit Card Authorization for Catering Service – [Your Name]
Dear [Catering Company],
I am writing to authorize [Authorized User’s Name], my [relationship], to use my credit card ending in [last four digits] for catering services for my [event type] on [event date]. This authorization covers food, beverages, rentals, staff, and any other associated costs up to a total of $[amount].
Please coordinate the event details with [Authorized User’s Name] and send the final invoice to [your email address]. If you need to reach me directly, please call [your phone number].
Best regards,
[Your Name]
[Date]
Sample 18: Authorization for a Landscaping Service
Subject: Credit Card Authorization for Landscaping Service – [Your Name]
Dear [Landscaping Company],
I, [Your Name], permit my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] for landscaping services at my property located at [your address]. This authorization covers [specific services], materials, and any necessary permits or fees up to a total of $[amount].
Please keep me informed of the project’s progress and contact me at [your phone number] or [your email address] if you have any questions or concerns.
Thank you,
[Your Name]
[Date]
Sample 19: Authorization for a Subscription Box
Subject: Credit Card Authorization for Subscription Box – [Your Name]
To [Subscription Box Company],
I am authorizing [Authorized User’s Name], my [relationship], to use my credit card ending in [last four digits] to sign up for your [box name] subscription box. This authorization covers the [frequency] subscription fee of $[amount] and any applicable taxes or shipping charges.
If there are any issues with the subscription or billing, please contact me directly at [your phone number] or [your email address].
Best regards,
[Your Name]
[Date]
Sample 20: Authorization for a Storage Unit Rental
Subject: Credit Card Authorization for Storage Unit Rental – [Your Name]
Dear [Storage Facility],
I, [Your Name], authorize my [relationship], [Authorized User’s Name], to use my credit card ending in [last four digits] to rent a storage unit at your facility. This authorization covers the monthly rental fee for a [unit size] unit, any required insurance, and associated taxes or fees.
Please provide [Authorized User’s Name] with access to the unit and send the rental agreement and other necessary documents to [your email address]. If you need to contact me, please call [your phone number].
Sincerely,
[Your Name]
[Date]
Wrapping Up Credit Card Authorization Letters
Authorization letters are a simple tool that can provide peace of mind when you need to allow someone else to use your credit card.
By clearly outlining the terms and conditions of the authorization, you protect yourself and ensure that the authorized user understands their responsibilities.
Remember to tailor each letter to your specific situation, including any relevant details or limitations.
Keep a copy of the signed letter for your records, and don’t hesitate to revoke the authorization if necessary.
With these 20 sample letters as a starting point, you’re well-equipped to handle any situation that requires you to grant credit card access to another person.
Stay organized, communicate clearly, and enjoy the convenience and flexibility that credit card authorization letters provide.