In situations where you’re unable to personally retrieve your vehicle, such as from an impound lot or auto repair shop, you may need to authorize a friend, family member, or representative to pick it up on your behalf.
This is where a letter of authorization to release a vehicle comes into play.
These authorization letters serve as legal proof granting someone permission to take possession of your vehicle.
They help prevent misunderstandings and provide a clear record of your consent.
Sample Letters of Authorization to Release Vehicle
Here are 15 sample letters of authorization to release a vehicle that you can easily adapt to your specific situation:
Letter of Authorization to Release Vehicle from Impound Lot
Date: [Current Date] To Whom It May Concern,
I, [Your Full Name], hereby authorize [Name of Authorized Person] to retrieve my vehicle from your impound lot. The vehicle details are:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
[Name of Authorized Person] has my full permission to take possession of this vehicle on my behalf. If you have any questions or require further information, please contact me at [Your Phone Number] or [Your Email Address].
Thank you,
[Your Signature]
[Your Printed Name]
Authorization Letter to Release Vehicle from Auto Repair Shop
Date: [Current Date] Dear [Name of Auto Repair Shop],
This letter authorizes [Name of Authorized Person] to pick up my vehicle from your repair shop. The vehicle is a [Vehicle Year] [Vehicle Make] [Vehicle Model] with license plate number [Vehicle License Plate Number] and VIN [Vehicle Identification Number].
Please release the vehicle to [Name of Authorized Person] upon their arrival. They have my full consent to take possession of the vehicle on my behalf.
If there are any issues or concerns, you can reach me at [Your Phone Number] or [Your Email Address]. Thank you for your cooperation.
Sincerely,
[Your Signature]
[Your Printed Name]
Letter Authorizing Release of Vehicle to Family Member
Date: [Current Date]
To Whom It May Concern,
I am writing to authorize the release of my vehicle to my [Relationship], [Name of Family Member]. The vehicle details are as follows:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
Please allow [Name of Family Member] to take possession of this vehicle on my behalf. If you need to verify this authorization, feel free to contact me at [Your Phone Number] or [Your Email Address].
Regards,
[Your Signature]
[Your Printed Name]
Authorization Letter to Release Vehicle from Towing Company
Date: [Current Date] Dear [Name of Towing Company],
I hereby grant permission to [Name of Authorized Person] to retrieve my [Vehicle Year] [Vehicle Make] [Vehicle Model] from your towing facility. The vehicle’s license plate number is [Vehicle License Plate Number] and the VIN is [Vehicle Identification Number].
[Name of Authorized Person] is authorized to pay any necessary fees and take possession of the vehicle on my behalf. Please contact me at [Your Phone Number] or [Your Email Address] if you have any questions.
Thank you for your assistance,
[Your Signature]
[Your Printed Name]
Letter of Permission to Release Vehicle from Storage Facility
Date: [Current Date]
To the Management of [Name of Storage Facility],
I am authorizing [Name of Authorized Person] to access and remove my vehicle from your storage facility. The vehicle is a:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
[Name of Authorized Person] has my full consent to take custody of this vehicle. Please assist them as necessary. Should you need to confirm this authorization, you can reach me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Signature]
[Your Printed Name]
Letter Granting Permission to Release Vehicle to Spouse
Date: [Current Date] To Whom It May Concern,
This letter serves as formal authorization for my [husband/wife], [Name of Spouse], to take possession of my vehicle, which is currently [location of the vehicle]. The vehicle details are:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
 License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
Please release the vehicle to [Name of Spouse] upon their request. If you need to verify this permission, don’t hesitate to contact me at [Your Phone Number] or [Your Email Address].
Thank you,
[Your Signature]
[Your Printed Name]
Letter Authorizing Friend to Retrieve Vehicle
Date: [Current Date] Dear [Relevant Authority or Company],
I, [Your Full Name], permit my friend, [Name of Friend], to collect my [Vehicle Year] [Vehicle Make] [Vehicle Model] on my behalf. The vehicle’s license plate number is [Vehicle License Plate Number] and the VIN is [Vehicle Identification Number].
Please allow [Name of Friend] to take custody of the vehicle. They are authorized to handle any necessary paperwork or fees associated with the release. You can contact me at [Your Phone Number] or [Your Email Address] if you require further confirmation.
Best regards,
[Your Signature]
[Your Printed Name]
Authorization Letter to Release Vehicle from Dealer Service Center
Date: [Current Date] To [Name of Dealership] Service Center,
I am writing to authorize the release of my vehicle to [Name of Authorized Person] following its servicing at your facility. The vehicle is a [Vehicle Year] [Vehicle Make] [Vehicle Model] with license plate number [Vehicle License Plate Number] and VIN [Vehicle Identification Number].
[Name of Authorized Person] has my permission to pick up the vehicle on my behalf. If there are any outstanding charges or paperwork, they are authorized to handle those as well.
Please feel free to reach out to me at [Your Phone Number] or [Your Email Address] if you have any concerns or need additional verification.
Sincerely,
[Your Signature]
[Your Printed Name]
Letter Granting Consent to Release Vehicle from Airport Parking
Date: [Current Date] Dear Airport Parking Authority,
I hereby give consent for [Name of Authorized Person] to retrieve my vehicle from your airport parking facility. My vehicle is a:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
[Name of Authorized Person] is permitted to pay any outstanding parking fees and remove the vehicle from your facility. If you need to confirm this authorization, please don’t hesitate to contact me at [Your Phone Number] or [Your Email Address].
Thank you for your cooperation,
[Your Signature]
[Your Printed Name]
Letter Authorizing Colleague to Pick Up Company Vehicle
Date: [Current Date]
To [Name of Company or Fleet Manager],
Please allow my colleague, [Name of Colleague], to take possession of the company vehicle assigned to me, which is currently located at [location of the vehicle]. The vehicle details are as follows:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
[Name of Colleague] has my full permission to retrieve the vehicle on my behalf and return it to the company lot. Should you need to verify this authorization, feel free to contact me at [Your Phone Number] or [Your Email Address].
Best regards,
[Your Signature]
[Your Printed Name]
Authorization Letter to Release Rental Vehicle to Associate
Date: [Current Date]
Dear [Name of Rental Company],
This letter authorizes [Name of Associate] to return my rental vehicle to your location in my absence. The rental agreement is under my name, [Your Name], and the vehicle information is:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
Please accept the vehicle from [Name of Associate] and process the return as you would if I were present. [Name of Associate] is also authorized to pay any additional charges on my behalf.
If you have any questions or need further information, please contact me at [Your Phone Number] or [Your Email Address].
Thank you,
[Your Signature]
[Your Printed Name]
Letter of Consent to Release Vehicle to Legal Representative
Date: [Current Date] To Whom It May Concern,
I, [Your Full Name], hereby grant permission to my legal representative, [Name of Legal Representative], to take custody of my vehicle, which is currently [location of the vehicle]. The vehicle details are:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
[Name of Legal Representative] is authorized to retrieve the vehicle on my behalf and handle any associated fees or paperwork. If you need to confirm this consent, please contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Signature]
[Your Printed Name]
Letter Authorizing Agent to Retrieve Vehicle from Auction
Date: [Current Date]
Dear [Name of Auction House],
I am writing to authorize [Name of Agent], my designated agent, to retrieve my vehicle from your auction facility. The vehicle up for auction is a:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
Please release the vehicle to [Name of Agent] upon verification of their winning bid and payment. They have my full authority to complete the transaction and take possession of the vehicle.
Should you require any additional information or verification, you can reach me at [Your Phone Number] or [Your Email Address].
Thank you,
[Your Signature]
[Your Printed Name]
Letter Granting Permission to Release Impounded Vehicle to Representative
Date: [Current Date]
To the [Name of Impound Lot or Authority],
I hereby authorize [Name of Representative], my authorized representative, to reclaim my impounded vehicle on my behalf. The vehicle in your custody is a:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
[Name of Representative] has my permission to pay any impound fees, complete the necessary paperwork, and take possession of the vehicle. If you need to verify this authorization, I can be reached at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Signature]
[Your Printed Name]
Letter Authorizing Designated Driver to Retrieve Vehicle from Event Parking
Date: [Current Date]
To the Parking Attendants at [Name of Event or Venue],
I, [Your Full Name], hereby designate [Name of Designated Driver] as my authorized driver to retrieve my vehicle from your event parking lot. My vehicle is a:
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
License Plate: [Vehicle License Plate Number]
VIN: [Vehicle Identification Number]
Please release the vehicle to [Name of Designated Driver] upon their request. They have my full consent to drive the vehicle off the premises. Should you need to confirm this authorization, please contact me at [Your Phone Number] or [Your Email Address].
Thank you for your assistance,
[Your Signature]
[Your Printed Name]
Wrapping Up Authorization Letters to Release a Vehicle
These sample letters of authorization to release a vehicle provide a solid starting point for various situations where you might need someone else to retrieve your vehicle.
Remember to include all relevant vehicle details, clearly identify the authorized person, and provide your contact information for verification purposes.
By putting your authorization in writing, you can ensure a smoother vehicle release process and avoid potential misunderstandings.
Keep a copy of the authorization letter for your records, and consider providing a copy to the authorized person to present when picking up the vehicle.
With a clear and properly formatted letter of authorization, you can confidently delegate vehicle retrieval to someone you trust, saving yourself time and hassle in the process.