Landlords across the country face a common dilemma that keeps them awake at night: how do you properly notify tenants about significant changes without creating unnecessary conflict or legal complications? The 60-day notice requirement exists in many jurisdictions as a protective measure for both parties, yet countless property owners struggle with crafting messages that are both legally compliant and professionally respectful.
You might find yourself in various situations requiring a 60-day notice – from rent increases and lease non-renewals to property sales or major renovations. Each scenario demands a different tone and approach, but all require the same level of professionalism and legal precision. This comprehensive guide provides you with ten carefully crafted sample letters that address the most common situations requiring 60-day advance notice, ensuring you can handle any tenant communication with confidence and clarity.
Sample Letters of 60 Day Notice on Apartment
Each letter below addresses specific circumstances you might encounter as a property owner or manager. Copy and customize any letter to match your particular situation while maintaining the professional tone and legal requirements.
1. Standard Lease Non-Renewal Notice
[Date]
[Insert recipient’s address]
Subject: 60-Day Notice of Lease Non-Renewal
Dear [Tenant’s Name],
I am writing to formally notify you that your lease agreement for the property located at [Property Address] will not be renewed upon its expiration on [Date]. This notice is being provided in accordance with state law requiring 60 days’ advance notice.
Your tenancy will terminate on [Date], and you are required to vacate the premises by 11:59 PM on that date. Please ensure that all personal belongings are removed and the apartment is returned in the same condition as when you first occupied it, normal wear and tear excepted.
Please contact me at [Phone Number] or [Email] to schedule a move-out inspection and discuss the return of your security deposit. I appreciate your cooperation during this transition period.
Sincerely,
[Your name and title]
This straightforward approach works well when you simply need to end a tenancy without specific cause. The formal business tone maintains professionalism while clearly communicating expectations and next steps.
2. Rent Increase Notification
[Date]
[Recipient’s address placeholder]
Subject: Notice of Rent Increase – Effective [Date]
Dear [Tenant’s Name],
I hope this letter finds you well. After careful consideration of current market conditions and rising operational costs, I must inform you of an upcoming rent adjustment for your apartment at [Property Address].
Effective [Date], which is 60 days from the date of this notice, your monthly rent will increase from $[Current Amount] to $[New Amount]. This represents a [Percentage]% increase, which reflects current market rates for comparable properties in our area.
I understand that any rent increase requires adjustment in your budget, and I want to give you adequate time to make this decision. If you choose to continue your tenancy under the new terms, no action is required on your part. If you decide to terminate your lease, please provide written notice at least 30 days before your intended move-out date.
Thank you for being a valued tenant. Please feel free to discuss any questions or concerns you may have.
Best regards,
[Sender’s name and designation]
The conversational yet professional tone here acknowledges the tenant’s situation while firmly establishing the new terms. This approach often generates better tenant relations than purely formal notices.
3. Property Sale Notification
[Date]
[Insert tenant’s address]
Subject: Important Notice Regarding Property Sale
Dear [Tenant’s Name],
I am writing to inform you of significant changes that will affect your tenancy at [Property Address]. I have made the decision to sell the property, and a purchase agreement has been signed with new owners who will take possession on [Date].
According to your lease terms and state regulations, I am providing you with 60 days’ notice of this change in ownership. Your lease agreement will transfer to the new owners, who have indicated their intention to honor all existing lease terms through the remainder of your current lease period.
The new owners, [New Owner Names], can be reached at [Contact Information]. They will be responsible for all landlord obligations beginning [Date], including security deposit management, maintenance requests, and rent collection.
I want to thank you for being an excellent tenant during my ownership. Please direct any questions about this transition to me before [Date] and to the new owners afterward.
Warmest regards,
[Your name and role]
Property sales create anxiety for tenants, so this letter emphasizes continuity and provides clear contact information for the transition period.
4. Major Renovation Notice
[Date]
[Recipient address]
Subject: 60-Day Notice – Extensive Renovation Project
Dear Valued Tenant,
After years of planning and saving, I am finally ready to undertake a comprehensive renovation of the building at [Property Address]. This project will significantly improve the property’s value and your living experience, but it requires temporary relocation of all residents.
The renovation will begin on [Start Date] and is expected to continue for approximately [Duration]. The work will include updating electrical systems, plumbing infrastructure, HVAC installation, and complete interior modernization. Due to safety concerns and the extensive nature of this project, the building must be vacant during construction.
You have several options moving forward. First, I can provide references for comparable rental properties in the area. Second, if you prefer to return after renovation completion, I will offer you first priority on the newly updated units at a pre-negotiated rate that reflects your loyalty as a tenant.
I recognize this situation creates inconvenience, and I am committed to making this transition as smooth as possible. Please contact me within the next two weeks to discuss your preferences and any assistance I can provide.
With appreciation,
[Insert your name and title]
Major disruptions require empathy and options. This letter acknowledges the inconvenience while presenting the situation positively and offering concrete alternatives.
5. Family Use Reclaim Notice
[Date]
[Address placeholder for recipient]
Subject: 60-Day Notice for Owner/Family Use
Dear [Tenant’s Name],
I am writing to notify you that I need to reclaim the apartment at [Property Address] for personal family use. My [Family Member Relationship] requires housing, and this property represents the most suitable option for their needs.
This notice serves as your required 60-day advance notification that your tenancy will terminate on [Date]. I understand this news may come as a surprise, and I want to assure you that this decision was not made lightly.
California Civil Code [or relevant state law] allows property owners to reclaim rental units for legitimate family use with proper notice. I am committed to following all legal requirements and treating you fairly throughout this process.
I will provide positive rental references and assist with your housing search in any way possible. Additionally, I will ensure your security deposit is processed promptly according to state guidelines.
Please let me know if you have questions or if there’s anything I can do to help during your transition.
Respectfully,
[Name and designation placeholder]
Family reclaim situations require sensitivity since tenants often feel displaced through no fault of their own. This letter balances legal requirements with human compassion.
6. Lease Violation Cure or Quit Notice
[Date]
[Insert recipient’s address placeholder]
Subject: 60-Day Notice to Cure Violations or Terminate Tenancy
Dear [Tenant’s Name],
This letter serves as formal notice that you are in violation of your lease agreement for the property at [Property Address]. The specific violations are as follows: [List specific violations with dates and details].
You have 60 days from the date of this notice to completely remedy all violations listed above. If you successfully address all issues within this timeframe, your tenancy may continue under the original lease terms.
However, if you fail to cure all violations within 60 days, your lease will terminate, and you must vacate the premises. Failure to vacate after lease termination may result in eviction proceedings and additional legal consequences.
I encourage you to contact me immediately to discuss a resolution plan. Many violations can be resolved through good faith effort and open communication.
Documentation of all corrective actions must be provided to demonstrate compliance. Please submit written confirmation of how you plan to address each violation within 10 days of receiving this notice.
Sincerely,
[Your name and role]
Violation notices must be firm but fair, providing clear paths to resolution while establishing consequences for non-compliance.
7. Month-to-Month Tenancy Termination
[Date]
[Tenant’s address]
Subject: Termination of Month-to-Month Tenancy
Dear [Tenant’s Name],
I am providing you with 60 days’ written notice that your month-to-month tenancy for the apartment located at [Property Address] will terminate on [Date].
As outlined in state rental laws governing month-to-month tenancies, either party may terminate the agreement with proper advance notice. This termination is not due to any fault on your part but rather a business decision regarding the property’s future use.
Your final rent payment should cover the period through [Date]. Please arrange for a move-out inspection by contacting me at [Phone Number] at least 48 hours before your departure date.
I have appreciated having you as a tenant and will gladly provide positive references for your future housing applications. Your security deposit will be processed according to state law within [Number] days of your move-out date.
Thank you for your understanding and cooperation.
Best wishes,
[Sender name and title]
Month-to-month terminations should emphasize that the decision isn’t personal while maintaining a positive relationship for references and deposit processing.
8. Building Demolition Notice
[Date]
[Recipient address placeholder]
Subject: 60-Day Notice – Building Demolition
Dear Residents,
After extensive evaluation and consultation with structural engineers, I have made the difficult decision to demolish the building at [Property Address]. The building’s age and condition make renovation economically unfeasible, and safety concerns require this drastic action.
All tenants must vacate their units by [Date], which provides the required 60-day notice period. Demolition is scheduled to begin shortly thereafter, pending final permit approvals from the city.
I understand this news creates significant disruption to your lives, and I am committed to minimizing the impact as much as possible. I will provide detailed reference letters highlighting your positive tenancy history and assist with your housing search however I can.
Each tenant will receive their full security deposit plus an additional relocation assistance payment of $[Amount] to help offset moving expenses. This payment will be distributed 30 days before the move-out deadline.
Please schedule individual meetings with me over the next two weeks to discuss your specific needs and timeline. I am here to support you through this transition.
With sincere regret,
[Your name and designation]
Demolition creates major hardship for tenants, so this letter provides maximum support and compensation while explaining the reasoning behind the decision.
9. Converting to Condominiums
[Date]
[Insert tenant address]
Subject: 60-Day Notice – Conversion to Condominium Ownership
Dear [Tenant’s Name],
I am writing to inform you of plans to convert your apartment building at [Property Address] into individual condominium units. This conversion process requires terminating all existing rental agreements to facilitate the transition to ownership-based housing.
Your tenancy will terminate on [Date], providing you with the required 60-day advance notice. The conversion process involves extensive legal procedures, and units will be offered for sale to qualified buyers beginning [Date].
As a current tenant, you will have the first right of refusal to purchase your unit at the established price of $[Amount]. If you’re interested in homeownership, I encourage you to speak with the designated real estate agent, [Agent Name], at [Contact Information].
If purchasing isn’t feasible for you, I will provide comprehensive assistance in finding alternative rental housing. This includes reference letters, assistance with application fees, and flexible move-out scheduling to accommodate your needs.
The conversion timeline allows for an orderly transition that respects your housing needs while moving forward with the property development plan.
Respectfully yours,
[Name and title placeholder]
Condo conversions offer both opportunity and displacement, so this letter presents purchasing options while providing support for those who cannot buy.
10. Senior Housing Conversion Notice
[Date]
[Address for recipient]
Subject: Property Conversion to Senior Living Community
Dear [Tenant’s Name],
I am writing to notify you of a significant change in the use and operation of the property at [Property Address]. After careful consideration and community needs assessment, I have decided to convert this building into a specialized senior living community.
This conversion requires obtaining new licensing, implementing accessibility modifications, and restructuring all housing agreements to comply with senior housing regulations. Consequently, all current tenancies must terminate by [Date] to facilitate this transition.
The decision to focus on senior housing reflects our community’s growing need for age-appropriate, accessible housing options. The conversion will include adding safety features, healthcare coordination services, and social programming specifically designed for residents aged 55 and older.
If you qualify for senior housing and are interested in remaining as a resident under the new program structure, please contact me within 15 days to discuss application procedures and requirements.
For all tenants, I will provide relocation assistance including reference letters, security deposit expedited processing, and connections with other rental properties that may meet your needs.
I appreciate your understanding as we work toward serving our community’s evolving housing needs.
Cordially,
[Insert sender name and role]
Specialty housing conversions require explaining the community benefit while providing concrete assistance to displaced tenants.
Wrap-up
Effective 60-day notices protect both landlords and tenants by providing clear expectations and adequate time for decision-making. Each situation requires a unique approach that balances legal requirements with human compassion. The key to successful tenant communication lies in being transparent about your reasoning, generous with assistance, and professional in your delivery.
Remember that well-crafted notices often prevent conflicts and legal disputes while maintaining positive relationships that benefit everyone involved. When tenants understand your position and feel respected throughout the process, they’re more likely to cooperate and leave positive reviews that help your future rental efforts.
Good communication builds trust, and trust makes difficult conversations manageable. Use these templates as starting points, but always customize them to reflect your specific situation and local legal requirements. Your tenants will appreciate the personal touch, and you’ll find that respectful communication makes property management far more enjoyable and successful.